Partnerships Event Coordinator

Imperial College London; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

41 days annual leave

Generous pension schemes

Flexible working policy from day one

Family leave packages

On-site leisure facilities

Cycle-to-work scheme

Interest-free season ticket loan

Job summary

Imperial College London’s Imperial Enterprise seeks a Partnerships Event Coordinator to plan and deliver high-value events for diverse stakeholders. You will coordinate cross-university teams, manage venues, caterers, and suppliers, and help build and nurture industry relationships through flagship events.

You will work within Imperial Enterprise’s Partnerships Engagement team, gaining access to senior leaders and academics while delivering events that showcase science and collaboration across

Qualifications

• Experience delivering high-profile events with multiple stakeholders.
• Ability to manage suppliers including logistics, catering, venues and operations.
• Strong communication skills with the ability to engage upwards, downwards and sideways across teams.
• Attention to detail in contract terms, timelines and running orders.

Responsibilities

• Support Imperial’s Partnerships team with events and engagement activities.
• Coordinate planning and operational delivery for events including the Imperial Collider series.
• Book venues, manage catering, determine running orders and organise suppliers.
• Project-manage teams across the university to deliver high-quality events for stakeholders.

Skills

Customer-focused attitude

Event coordination

Supplier management

Strong communication

Attention to detail

Deadline management

MS Office proficiency

Adobe Creative Suite

Eventbrite platform

Salesforce / CRM

Tools

Event management software

Salesforce

MS Office

Adobe Creative Suite

Eventbrite

Job description

Generate important and impactful experiences for people attending Imperial Enterprise’s Partnerships events, including the Imperial Collider series, sector-focused roundtables and important networking opportunities throughout the year.

This important role will bring our teams together to deliver high quality, high value events for multiple stakeholders in order to enhance and develop new and ongoing relationships across our ecosystem.

The role will focus on supporting Imperial’s Partnerships team with events and engagement activities. It is a core part of Imperial’s Partnerships Engagement team, which is dedicated to enriching the relationships with our industry partners across Imperial.

Within the role you will play a crucial part of our planning and operational delivery for high-profile events such as the Imperial Collider series, as well as coordinating teams from across the university as we bring together academic and research partners, industry collaborators, funding organisations and policy makers.

From booking venues and catering through to determining running orders, organising suppliers and project managing entire teams’ deliverables, you’ll be vital to the succssful delivery of Imperial Enterprise’s Partnerships events each year.

• Customer-focused attitude and approach to teamwork
• Demonstrably well-organised experience of delivering high-profile events with multiple competing deadlines
• Strong experience of managing suppliers, especially logistics, catering, venues and operations providers
• Strong communication skills and an ability to manage upwards, downwards and sideways when working with people from multiple teams
• Good attention to detail, including experience scrutinising contract terms and conditions
• Deadline and delivery-focus
• High proficiency with a range of software (. MS Office; Adobe Creative Suite; Eventbrite/event platforms; CRM systems – such as Salesforce) Ability to cope effectively with short-notice change under significant time constraints

Imperial Enterprise is the university’s core engagement team for working with industry partners, for developing spinouts and startups, working with the investor community and supporting the growth of innovation and entrepreneurship at Europe’s leading university. Within this role you will gain huge levels of access to senior leaders and academics through events planning and delivery, as well as learning more about the important role that universities play in enhancing the UK’s science and technology knowledge and development.

Along with the opportunity to expand your knowledge and skills within a dedicated and highly experienced, diverse team within Imperial Enterprise, you’ll also get:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various and resources to support your personal and professional .

Partnerships Event Coordinator • London, GB