Partner Logistics Coordinator

Williams Racing; Wantage; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading motorsport team in England is seeking a Partner Logistics Coordinator to work closely with Marketing, Merchandising, and Events teams. The role involves coordinating shipments, improving logistics processes, and ensuring compliance with health and safety standards. Ideal candidates will have at least 2 years of logistics experience, with a preference for those with motorsport knowledge. Strong communication skills and the ability to work under pressure are essential.

Qualifications

• At least 2 years’ experience within logistics.
• Experience in Motorsport would be beneficial.
• Holder of Forklift Licence (Preferred not essential).

Responsibilities

• Collaborate with stakeholders for marketing and event logistics.
• Coordinate domestic and international shipments ensuring timely deliveries.
• Prepare and review shipping and customs documentation.
• Continuously improve the shipping request and booking process.
• Issue import and export clearance instructions for logistics.
• Collate costs and supply invoices for events.

Skills

International logistics experience

Planning and organisational skills

Attention to detail

Strong communication skills

Ability to work under pressure

Job description

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The Partner Logistics Coordinator, will work with the Marketing, Merchandising and Events teams to support planning, delivery and compliance of shipments.

Main Duties:

Collaborate with internal and external stakeholders for marketing and event logistics. Advising on planning and compliance decisions to support successful deployment of event plans.

Coordinate domestic and international shipments (Import/export) ensuing timely and cost-effective deliveries, liaising with freight forwarders, couriers and customs agents to manage shipping schedules and documentation.

Prepare and review shipping and customs documentation (e.g invoices, packing lists) in advance of shipments, monitor shipment tracking and update internal teams on delivery progress, resolving issues as they arise.

Continuously improve the shipping request and booking process, using systems where necessary to enabling accurate, auditable records of shipment and cost for all movements. Providing partners with final logistics costs to enable financial invoicing as required.

Issue import and export clearance instructions for all international event and marketing logistics ensuring compliance at all times.

Collate costs and supply a single, correctly coded invoice to the partner manager to cover recharge costs per event.

Provide occasional support to the wider logistics team when required.

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.

Ensure understanding of and compliance with health and safety obligations.

Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.

Ensure you adhere to brand rules and maintain high standards of department presentation.

Work to quality standards and identify and contribute ways to continuously improve department and personal performance.

Ensure understanding of cost cap rules and requirements.

Core Competencies:

Experience of International logistics and customs

Strong planning and organisational skills

Ability to work under pressure

Job Description

The Partner Logistics Coordinator, will work with the Marketing, Merchandising and Events teams to support planning, delivery and compliance of shipments.

Main Duties:

• Collaborate with internal and external stakeholders for marketing and event logistics. Advising on planning and compliance decisions to support successful deployment of event plans.

• Coordinate domestic and international shipments (Import/export) ensuing timely and cost-effective deliveries, liaising with freight forwarders, couriers and customs agents to manage shipping schedules and documentation.

• Prepare and review shipping and customs documentation (e.g invoices, packing lists) in advance of shipments, monitor shipment tracking and update internal teams on delivery progress, resolving issues as they arise.

• Continuously improve the shipping request and booking process, using systems where necessary to enabling accurate, auditable records of shipment and cost for all movements. Providing partners with final logistics costs to enable financial invoicing as required.

• Issue import and export clearance instructions for all international event and marketing logistics ensuring compliance at all times.

• Collate costs and supply a single, correctly coded invoice to the partner manager to cover recharge costs per event.

• Provide occasional support to the wider logistics team when required.

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.

• Ensure understanding of and compliance with health and safety obligations.

• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.

• Ensure you adhere to brand rules and maintain high standards of department presentation.

• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.

• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Experience of International logistics and customs

• Strong planning and organisational skills

• Attention to detail

• Strong communication skills

• Ability to work under pressure

Qualifications

Qualifications and Experience Level:

• At least 2 years’ experience within logistics

• Experience in Motorsport would be beneficial

• Holder of Forklift Licence (Preferred not essential)

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities.

Additional Information

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Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.