Part- time School Secretary (temporary)

Schools; Hassocks; On-site; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Public sector pension

Supportive environment

Employee support programme

Job summary

The Windmills Junior School are seeking a calm, friendly School Secretary to be the first point of contact for parents and visitors. This term-time only role is 18.5 hours per week across Monday to Wednesday, with a fixed term contract until 25 March 2027.

Salary is £15.35 per hour (FTE £26,427) reflective of term-time only 38 weeks + 5.8 weeks holiday pay. Key duties include reception duties, answering calls and emails, general administration, and addressing queries from parents, pupils and

Qualifications

• Experience of working in a school office or relevant admin experience.
• Good interpersonal, written, and verbal communication skills.
• The ability to work as part of a team, building relationships with children and staff.
• An optimistic and positive attitude and be flexible to the demands of the job.
• The ability to maintain confidentiality.

Responsibilities

• Front of house – first point of contact for parents and visitors.
• Answer phone calls and emails and handle queries.
• General administration and handling queries from parents, pupils and visitors.

Skills

School admin experience

Interpersonal skills

Written communication

Verbal communication

Confidentiality

Job description

School Secretary
18.5 hours per week (Mon-Weds)
Term time only – fixed term contract initially until 25/03/2027

We are looking to appoint calm, friendly and enthusiastic individual to be the first point of contact for parents and visitors, providing a warm and responsive front of house service. Key responsibilities will include creating a vital first impression to visitors, answering phone calls and emails, general administration and dealing with all queries from parents, pupils and visitors.

We are a ‘good’ school and are immensely proud of our happy, thriving junior school where the focus is always on supporting the children to be the absolute best that they can be. Social development is given equal importance to academic success. We are ambitious for all to develop a love of learning and be skilled and ready to join KS3 when they leave us.

Salary: Grade 4 – Point 5, £15.35 per hour (FTE £26,427)(*this salary is reflective of the part time nature of this role being term time only 38 weeks + 5.8 weeks holiday pay)

This is a term time only position; Mondays 8.30 am – 4.30 pm, Tuesdays 8.15 am – 4.15 pm and Wednesdays 8.15-11.45 am.

The successful candidate will have:

• Experience of working in a school office or relevant admin experience.
• Good interpersonal, written, and verbal communication skills.
• The ability to work as part of a team, building relationships with children and staff.
• An optimistic and positive attitude and be flexible to the demands of the job.
• The ability to maintain confidentiality.

We can offer you:

• A friendly and supportive environment in a beautiful setting.
• The opportunity to work with a well-motivated team and delightful children.
• Employee support programme.
• A team that looks out for each other and are incredibly supportive.
• Generous public sector pension scheme.
• Term time only working plus 5.8 weeks holiday pay.

Visits to the school are warmly welcomed, please contact Mrs Vaxevanakis (School Business Manager) to arrange either by telephoning 01273 842421 or by emailing [e-mail]

We encourage candidates to spend some time looking at our website – especially the page ‘Joining the Windmills’ as there is lots of information here for our new year 3 pupils and this will give you a good insight into what our school is like: https://www.windmills.w-sussex.sch.uk/welcome/joining-windmills

Job description, person specification and application forms can be downloaded from this website.

Closing date: Wednesday 2nd December 2026 Interview date: Tuesday 8th December 2026

Start date: 4th January 2027

Safeguarding Statement

The Windmills Junior School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

The Windmills Junior School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful candidate will be subject to successful references, qualification checks, health clearance and a full safeguarding check (DBS). We are an equal opportunities employer.