Part -Time Office Manager

Career Moves Group; City Of London; Hybrid; GBP 23,000 - 28,000; Part time

Job summary

A creative industry firm in Central London is seeking a Part-Time Office Manager to manage office operations with a hybrid work setup. The ideal candidate will have previous experience in office management, particularly in diary management for senior staff. Responsibilities include logistical coordination, supplier negotiation, managing office events, and providing general administrative support. This position is offered on a permanent basis with a competitive salary range of £30,000–£35,000 prorated.

Qualifications

• Experience in a similar office management role.
• Confident in managing diaries for multiple senior managers.
• Experience in a creative or similar environment.

Responsibilities

• Manage the UK office and communicate plans to the team.
• Be the first point of contact for visitors.
• Liaise with building management for smooth operations.
• Manage office logistics and supplies.
• Coordinate refurbishments and maintenance projects.
• Negotiate contracts with suppliers.
• Plan office events and socials.
• Provide diary management for senior leaders.
• Arrange travel and meetings.
• Support project initiatives.
• Assist with Board meetings.
• Perform general administrative tasks.
• Serve as Health & Safety Officer.
• Ensure compliance with regulations.

Skills

Diary Management

Communication Skills

Office Logistics Management

Event Coordination

Job description

Part-Time Office Manager (4 days per week Monday – Thursday – 3 days on site & 1 remote)
Location: Central London
Salary: £30,000–£35,000 prorata (£23,999.04 – £27,998.85)
Start: ASAP
Duration: Permanent
Sector: Creative Industry

Our client in the Creative Sector is recruiting for a Part-Time Office Manager (Monday–Thursday) this position will be Hybrid (3 days in office and 1 remote) and to start ASAP. The ideal candidate will have experience in a similar role, be confident in Diary Management for multiple senior managers, experienced in the Creative or similar setting and be able to start with short notice.

Duties to Include (but not limited to):

• Manage the UK office, regularly communicating office plans, changes and requirements to the UK team.
• Act as the first point of contact, in-person and via the main telephone welcoming and hosting visitors.
• Ongoing liaison with building management, security, and cleaning teams to ensure smooth operations.
• Manage office logistics including post, couriers, kitchen and office supplies, meeting room scheduling, catering and visitor arrangements.
• Coordinate office projects such as refurbishments, maintenance, and office moves, with oversight from the Executive Assistant.
• Negotiate and contract new suppliers for stationery, office equipment, and furniture, ensuring value and quality
• Office Events and socials, being part of the culture and events committee
• Diary Management for senior leaders in the business
• Arranging travel, booking meetings, creating agendas, ad-hoc support as needed.
• Project support and coordination where needed.
• Assisting with Board meetings
• General Administration
• Health & Safety Officer & First Aider
• Compliance
• Working closely with external facilities providers