Part Time Legal Secretary

Michael Page; Scotland; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading law firm is seeking a Part Time Legal Secretary to provide extensive support to conveyancing solicitors. Responsibilities include preparing legal documents, managing communications, and maintaining client files in compliance with regulatory standards. The ideal candidate will have experience in a Scottish conveyancing department and strong typing skills, along with excellent communication abilities. This role offers a positive work environment.

Benefits

Great work environment

Qualifications

• Proven experience in a conveyancing department.
• Understanding of Scottish conveyancing processes.
• Proficient in audio and digital dictation.

Responsibilities

• Provide comprehensive secretarial support to solicitors.
• Prepare and process legal documents.
• Manage incoming and outgoing communications.

Skills

Proven experience as a Legal Secretary

Good understanding of Scottish conveyancing processes

Strong typing skills

Excellent communication skills

Attention to detail

Discretion and professionalism

Tools

Microsoft Office

Legal case management systems

Job description

Our client is looking for a Part Time Legal Secretary

Client Details

A leading law firm

Description

• Provide comprehensive secretarial and administrative support to conveyancing solicitors.

• Prepare, format, and process legal documents and correspondence (e.g. missives, dispositions, standard securities).

• Handle audio and copy typing of legal documents with accuracy and speed.

• Manage incoming and outgoing communications including telephone calls, emails, and letters.

• Maintain and update client files in accordance with Law Society of Scotland guidelines.

• Liaise with clients, estate agents, mortgage lenders, and Registers of Scotland.

• Carry out title and property searches, order reports, and assist with drafting and revising documents.

• Manage solicitor diaries, schedule appointments, and coordinate key dates in transactions.

• Process payments, deal with client accounts, and assist with completion and settlement procedures.

• Ensure compliance with AML (anti-money laundering) regulations and data protection requirements.

• Perform general office tasks including filing, photocopying, and mail handling.

Profile

• Proven experience as a Legal Secretary in a conveyancing department (preferably in Scotland).

• Good understanding of Scottish conveyancing processes and terminology.

• Proficient in Microsoft Office and legal case management systems

• Strong typing skills (audio and digital dictation).

• Excellent communication and interpersonal skills.

• Attention to detail and ability to work under pressure to meet deadlines.

• Discretion and professionalism in handling confidential information.

Job Offer

A lovely firm and great environment