Part Time Garage Administration Assistant – ML053

Metroline; London; On-site; GBP 80,000 - 100,000; Part time

Job summary

A leading transportation company in London is seeking a Part Time Garage Administration Assistant to ensure smooth daily operations and assist management. The role requires previous administrative experience and proficiency in IT systems. Responsibilities include managing correspondence, ensuring compliance, and handling public inquiries. Ideal candidates should have excellent interpersonal skills and attention to detail.

Qualifications

• Previous administrative experience preferred.
• Proficiency in IT systems including Excel, Word, Email, and Oracle.

Responsibilities

• Assist Garage Management and Supervisory staff.
• Promote good employee relations for smooth garage operations.
• Ensure compliance with garage procedures through monitoring.
• Handle public complaints and Police enquiries.
• Manage garage mail and correspondence.
• Record and maintain details of all garage incidents.
• Document lost property and prepare for dispatch.
• Maintain and update administration records.
• Prepare garage lost mileage returns and conduct audits.
• Record minutes of meetings and distribute them.
• Monitor and reorder stocks of stationary and supplies.

Skills

Effective workload management

Excellent interpersonal skills

Attention to detail

Ability to take accurate meeting minutes

Initiative and escalation when necessary

Understanding of service requirements

Tools

Excel

Word

Email

Oracle

Job description

Part Time Garage Administration Assistant – ML053, London

Client:

Metroline

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

29c8fd7e88d1

Job Views:

5

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

The Garage Administration Assistant will work closely with and report directly to the Operations Manager. Responsible for ensuring the smooth daily operation of all garages administration functions. The post holder must have a thorough knowledge of all garage administration functions.

Main Responsibilities:

• Assist Garage Management and Supervisory staff to provide efficient service;
• Promote good employee relations and create effective working patterns for smooth garage operations;
• Ensure compliance with garage procedures through monitoring and audits, producing reports and liaising with managers;
• Handle public complaints and Police enquiries in accordance with company policy and legal requirements;
• Manage garage mail and correspondence, internal and external;
• Record and maintain details of all garage incidents/accidents, including input into IRIS system;
• Document lost property and prepare for dispatch;
• Maintain and update administration records for staff and issued equipment/property;
• Prepare garage lost mileage returns and conduct audits for contract compliance;
• Carry out period-end returns, compile payroll info, and manage external charges;
• Record minutes of meetings and distribute them;
• Monitor and reorder stocks of stationery and supplies to ensure efficient operation.

Essential Criteria:

• Previous administrative experience preferred;
• Proficiency in IT systems including Excel, Word, Email, and Oracle.

Competencies & Skills:

• Effective workload management and adherence to deadlines;
• Excellent interpersonal skills;
• Attention to detail;
• Ability to take accurate meeting minutes;
• Initiative and escalation when necessary;
• Understanding of service requirements and operational management.

Hours of Work:

22.8 hours per week, Monday to Friday

The Equality Act:

Metroline is an equal opportunity employer. All qualified applicants will receive consideration regardless of age, disability, marriage and civil partnership, gender reassignment, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.