Part-Time Fleet Coordinator

Part-Time Fleet Coordinator; Hart; On-site; GBP 30,000 - 40,000; Part time

Job summary

An exciting opportunity for a Fleet Coordinator to manage the RSPB vehicle fleet across the UK, ensuring efficient coordination and compliance. The position requires strong organisational and problem-solving skills, relevant qualifications, and the ability to work under pressure. This part-time, permanent role involves negotiating with suppliers, managing insurance claims, and advising staff on vehicle-related issues.

Benefits

Pension Scheme

Life Assurance Scheme

26 days' Annual Leave (pro rata)

Qualifications

• A level standard or equivalent required.
• Recognised fleet management qualification or equivalent experience.
• Knowledge of vehicle legislation and classification.

Responsibilities

• Managing long-term hire vehicles for RSPB ensuring compliance.
• Negotiating with suppliers to ensure the best service.
• Managing motor insurance claims and advising staff on vehicle issues.

Skills

Organisational skills

Time management

Problem solving

Flexible attitude

Self-motivation

Education

A level standard or equivalent

Recognised fleet management qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Reference: JUN20253490

Expiry date: 22:59, Thu, 24th Jul 2025

Location: Flexible in England

Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave (pro rata)

An exciting opportunity has arisen for a Fleet Coordinator to join our expanding and well-established Fleet team. This role will provide effective and efficient coordination and day to day management of the RSPB vehicle fleet across the UK, including claims, maintenance and legal compliance. The ideal candidate will have a keen eye for detail, proficient in utilising computer systems, relevant Fleet technology and have an understanding of stakeholder management.

What's the role about?

• Managing the long-term hire vehicles for the RSPB, ensuring best possible terms and conditions and legal compliance
• Negotiating with suppliers to obtain the best possible service
• Accountable for managing long term hire fuel cards and their usage
• Responsible for managing all aspects of motor insurance claims
• Responsible for identifying maintenance issues and trends working with our fleet management company ensuring no unnecessary work is carried out and costs are kept to a minimum.
• Advising regional and reserve staff on a wide range of vehicle related issues including, but not limited to vehicle maintenance checks, licence queries, insurance, training, agricultural vehicle use and regulations.
• Advise and oversee the RSPB’s driver declaration data ensuring duty of care and legal compliance with regards to driving on RSPB business
• Manages day-to-day procurement of goods and services, including selecting appropriate suppliers and contractors

Essential skills, knowledge and experience:

• A level standard or equivalent
• Recognised fleet management qualification or equivalent experience
• Knowledge of vehicle legislation, classification and specification
• Good knowledge of software packages including Microsoft Word, Excel and Outlook
• Organisational including time management and prioritisation
• Problem solving
• Flexible attitude and the ability to work under pressure
• Self-motivated, innovative and able to take the initiative

This is a Permanent Part-Time role for 30 hours per week.

We are looking to conduct interviews for this position from 30th July 2025. For further information please contact [e-mail]

As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature’s side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered bythe Rehabilitation of Offenders Act 1974.

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

Before applying for this role, we recommend reading through the candidate guidance notes attached to the top of this advert.