Part-time Executive Assistant

GE Aerospace; West Devon; On-site; GBP 60,000 - 80,000; Part time

Job summary

GE Aerospace is seeking a part-time Executive Assistant to support the VP Sales for Europe & Africa. This position involves a range of administrative tasks essential for the smooth operations of the executive team, including calendar management and travel arrangements. The role offers flexible working hours to ensure a good work-life balance and provides an opportunity to work in a dynamic environment.

Benefits

Non-contributory Pension

Life Assurance

Group income protection

Flexible holiday options

Qualifications

• Experience as Executive Assistant or Personal Assistant is required.
• Proficiency in Outlook, Word, PowerPoint, and Excel.
• Prior experience with GE or in event management is advantageous.

Responsibilities

• Manage executives’ calendars and arrange travel and accommodations.
• Act as the point of contact among executives, employees, and customers.
• Format information for internal and external communications.

Skills

Organisational skills

Time management

Verbal communication

Written communication

Interpersonal skills

Discretion

Problem-solving

Multitasking

Education

Previous experience as an Executive Assistant or similar

Tools

Outlook

Word

PowerPoint

Excel

SSS

SAP Concur

Box

Job description

Job Description Summary

Executive Assistant to VP Sales – Europe & Africa

Part-time/Job Share: Monday – Wednesday | 22.5hrs

Job Description

Role description:

We are looking for a part-time Executive Assistant to work alongside the current Executive Assistant in a job-share. In this role you will perform a variety of administrative tasks, supporting our company’s senior-level managers based at our offices in West Drayton, adjacent to Heathrow Airport.

Responsibilities include managing calendars, making travel arrangements and preparing expense reports. The applicant should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of the business by providing personalised and timely support to the executive team.

Main Responsibilities

• Act as the point of contact among executives, employees and customers
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements, including visa and testing requirements
• Manage and submit travel and living expenses
• Communicate with your job-share for seamless transitions each week
• Format information for internal and external communication – emails, presentations, etc.
• Be a point of contact for the site and work with the wider team for on-site requirements (such as couriers)
• Providing support internal and external events - liaising/ negotiating with the DMC, agenda’s, logistics, registration websites, etc.
  
  

Experience

• Previous experience working as an Executive Assistant, Personal Assistant or similar
• Proficient in the use of Outlook, Word, PowerPoint and Excel
• Experience with SSS, SAP Concur and the Box would be advantageous
• Previous experience at a GE business would be advantageous
• Previous experience of event management preferable.
  
  

Key Attributes

• Organisational and time management skills
• Strong verbal and written communications skills
• Interpersonal skills essential; part of a job-share
• Discretion and confidentiality
• Detail orientated
• Ability to multitask and prioritise
• Ability to work independently and solve problems
• Team player with a hands-on approach
  
  

Flexible Working

GE supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.

Total Reward

At GE Aerospace we understand the importance of Total Reward. Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.

As a new joiner to GE we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;

• Non-contributory Pension
• Life Assurance
• Group income protection
• Holiday Hourly equivalent of 26 days, with flexible option to buy or sell
  
  

Security Clearance

Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSS

Right to Work

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, under the applicable UK immigration rules as may be in place from time to time, it may be that candidates who do not currently have the right to work in the UK may not be appointed to a post if a suitably qualified, experienced and skilled candidate who does not require sponsorship is available to take up the post. For further information please visit the UK Visas and Immigration website.

Additional Information

Relocation Assistance Provided: No