Part Time EA to Founder/CEO of Private Family Office – North London

Lavender Jones Recruitment; London; On-site; GBP 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support their Founder in a private family office. This role offers a unique opportunity to work closely with a successful financier and investor, contributing to both business and personal affairs. The ideal candidate will thrive in a small team environment, showcasing their exceptional organizational skills and proactive approach. With a focus on health and wellbeing, the position demands a reliable individual who can balance professional duties with personal support for the family. If you are looking for a long-term opportunity where your contributions matter, this role is for you.

Qualifications

• Experience supporting at founder/C-suite level.
• Strong passion for health and wellbeing.
• Confident working autonomously.

Responsibilities

• Schedule and manage the founder's appointments.
• Coordinate family schedules and manage suppliers.
• Assist with travel and personal planning.

Skills

Scheduling

Office Management

Travel Booking

Personal Research

Communication Skills

Education

Experience in Executive Assistance

Experience in Finance or Family Office

Tools

MS Office

Google Suite

Excel

Job description

We are looking for an experienced and skilled EA to support the Founder of a private family office on a part time basis across 5 days per week. The founder is a very successful financer and investor with a passion in health and wellbeing. It’s a small team set up with a loyal and professional team in the US and London. He has a brilliant Chief of Staff, and the EA will work closely with her and support the Founder across his business and personal affairs. They have an office in North London and would like the EA to join them a minimum of 3, ideally 4, mornings per week in the office. They are looking for someone who can work a minimum of 20 hours per week across 5 days. They want someone who is flexible and can keep an eye on their phone outside of working hours, however they are very reasonable and there won’t be extensive work out of hours it will just be for urgent matters. The Founder and CoS are really lovely people who value professionalism, attention to detail, loyalty and a strong work ethic. Duties will include but not be limited to:

EA responsibilities

• Scheduling (there are usually 2 - 3 requests a day)
• Clearing up and maintaining filing systems and other offices processes
• Office management (this is very light as office is small and serviced)
• Travel booking when appropriate, including occasional conference booking
• Assistance with organising team offsites where appropriate

PA responsibilities

• Coordinating family schedule - including kids and school responsibilities
• Managing suppliers for the family (e.g. payment of tutors)
• Recruitment of new housekeeper / cook
• Strong interest in and ongoing overview of family health and wellbeing
• Admin support on any family business
• Personal research and planning for the family e.g. booking restaurants, holidays etc

The ideal candidate will be a bright and super-efficient EA with experience supporting at founder / C-suite / HNWI level and they must have a strong passion for health and wellbeing. Whilst open to industry experience, there is a preference for someone who has worked in finance or a family office previously. As it is a small office, candidates must be confident at working autonomously, be super proactive, reliable, and down to earth with a positive outlook. Longevity in previous roles is very important to the Founder, as he is looking for someone who will stay with him for the long term as his EA. Knowledge of MS office and Google suite is preferred and candidate must be comfortable on Excel.