Part Time EA to Deputy CEO - 12 month contract

Silver Planet Group; High Wycombe; Hybrid; GBP 32,000; Full time

Job summary

A nonprofit organization in High Wycombe is seeking an experienced Executive Assistant (EA) to support the Deputy CEO. This role involves managing communications and prioritizing key tasks while working 30 hours per week. Ideal candidates will possess strong organizational and communication skills, with a proficiency in Microsoft Office. Benefits include hybrid working and 26 days of leave plus additional perks.

Benefits

Hybrid working

26 days holiday plus bank holidays

Birthday bonus day

Generous pension scheme

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organizational skills and ability to handle pressure.
• Strong communication skills with accurate minute-taking capabilities.

Responsibilities

• Act as the first point of contact for stakeholders.
• Provide high-level administrative support including diary management.
• Ensure Executive Directors are fully briefed for meetings.

Skills

Organizational skills

Written communication

Verbal communication

Microsoft Office proficiency

Time management

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Our client, a successful non for profit organisation based in High Wycombe, is looking for an experienced EA to support the Deputy CEO on a 12 month basis covering maternity leave.

The role is working 30 hours per week and is paying £31,355 (actual salary for 30 hours, this is not pro rated). The successful candidate will need to start w/c 18th August so please only apply if you are available to start then.

The EA will be the first point of contact for the Deputy CEO and Director of Property, managing their diaries, communications and key priorities. They are looking for someone to bring confidence, professionalism and discretion, creating calm in the midst of complexity. This role requires someone who thrives under pressure and works collaboratively across teams.

Our client offers superb benefits including hybrid working, 26 days holiday plus bank holidays and birthday bonus day per year plus a generous pension scheme.

Key Responsibilities

• Act as the first point of contact for internal and external stakeholders, managing enquiries and signposting as needed
• Provide high-level administrative support, including diary management, travel planning and minute-taking with exceptional accuracy and speed
• Ensure Executive Directors are fully briefed for meetings and events, preparing presentations, reports and key documents as required
• Support project delivery, working collaboratively with teams to gather and coordinate information
• Proactively manage calls, appointments and documentation, using initiative to prioritise and resolve issues independently
• Support Board and Executive Team meetings, including some evening attendance, ensuring meetings run smoothly and actions are tracked
• Authorise expenditure within agreed limits and assist with budget management where necessary
  
  

Qualifications, Skills & Experience

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role
• Exceptional organisational skills, with the ability to prioritise, manage time effectively and remain calm under pressure
• Strong written and verbal communication skills, capable of producing accurate minutes, reports and presentations
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and confident with digital collaboration tools
• Ability to work independently and as part of a team, using initiative to solve problems and deliver results
• Professional, approachable and resilient, with the maturity to handle complex and sensitive situations
  
  

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

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