Part Time Administrator

Bupa; Fenny Stratford; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

Private dental insurance

Mentoring programme

Cycle to work scheme

Additional leave

Gym membership

Private medical insurance

Referral programme

Company pension

Volunteer time

Financial planning services

Free flu jabs

Wellbeing programme

Job summary

Bupa Health Centre Milton Keynes is seeking a Reception/Administrator to provide a warm welcome and efficient support for the clinic’s daily operations. The role is part-time (24 hours) with fixed weekend and weekday shifts, focusing on customer service, appointment management, and administrative tasks.

You will manage incoming inquiries, assist with appointment scheduling, and handle payments and records while collaborating with clinical and operational teams to maintain high service standards.

Qualifications

• +Previous administrative experience in a healthcare/customer-focused setting.
• +Strong customer service ethos and a professional approach.
• +Excellent verbal and written communication skills; good IT literacy.
• +Well-organised with strong time management and prioritisation.
• +Ability to work collaboratively within a team and adapt to change.

Responsibilities

• Greet customers and provide a warm, professional welcome.
• Manage customer enquiries via phone, email, and in person.
• Assist with booking, amendments and rescheduling of appointments.
• Prepare customer documentation and consent forms; support payments and invoicing.
• Maintain accurate customer records and reports, supporting governance.

Skills

Administrative experience

Customer service

Communication

Organization

IT skills (MS Office)

Teamwork

Flexibility

Education

GCSE level education or equivalent

Tools

Microsoft Office

Job description

Job Description:Reception / AdministratorBupa Health Centre, Milton Keynes (Blackberry Court, Walnut Tree, MK7 7PB)Permanent£16,740.00 per annumPart Time 24 hours per weekEvery Saturday - 7.30-16.00 or 07.45-16.15Every Monday - 8.5 hours between 7.30-17.15Every Tuesday - 8.5 hours between 07.30-20.15We make health happenAt Bupa, our purpose is simple, helping people live longer, healthier, happier lives and making a better world.As a Reception and Administrator at our Milton Keynes Health Centre, you'll be the face of Bupa, providing a warm welcome and outstanding support to every customer who visits the clinic. You'll play a vital role in ensuring the smooth day to day operation of the centre, delivering exceptional customer service while providing efficient administrative support to our clinical teams.This is a fast-paced and varied role where no two days are the same. You'll manage reception duties, coordinate appointments, support customer journeys from arrival through to departure, handle administration tasks and help ensure the highest standards of service are maintained throughout the centre.If you're highly organised, customer-focused and thrive in a busy environment, we'd love to hear from you.You'll help us make health happen by:Greeting and welcoming customers, ensuring they receive a professional and positive experience throughout their visit.Managing customer enquiries via telephone, email and in person, providing timely and accurate information.Supporting the booking, amendment and rescheduling of appointments using internal systems.Preparing customer documentation, appointment packs and consent forms where required.Processing payments, invoices, credit notes and other financial administration accurately.Managing customer records and ensuring information is maintained to a high standard.Supporting the administration of customer reports and results within agreed service levels.Monitoring stock levels and ordering supplies when needed.Working closely with clinical and operational colleagues to ensure outstanding customer service is delivered at every stage of the customer journey.Supporting operational compliance, quality standards, clinical governance requirements and audit activity.Key Skills / Qualifications needed for this role:Previous administrative experience, ideally within a healthcare, medical or customer-focused environment.Strong customer service experience with a genuine passion for helping people.Excellent verbal and written communication skills.Strong organisational and time management abilities, with the capability to prioritise workload effectively.Good IT skills, including experience using Microsoft Office applications.Ability to work collaboratively within a team environment.Flexible and adaptable approach to changing priorities.GCSE level education or equivalent.BenefitsOur benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health, from mental and physical, to financial, social and environmental wellbeing.Joining Bupa in this role, you'll receive:Bupa health insurance as a benefit in kind.Enhanced pension plan and life insurance.Access to our wellbeing and employee support programmes.A supportive team environment with opportunities to learn and develop.Why Bupa?We're a health insurer and provider. With no shareholders, our customers are our focus.Our people are all driven by the same purpose: helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.We encourage all our people to ”Be You at Bupa”. We champion diversity and understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.As a Disability Confident employer, we offer a guaranteed interview to every disabled applicant who meets the minimum criteria for the role. We'll make sure you're treated fairly and offer reasonable adjustments as part of our recruitment process to anyone who needs them.Time Type:Part timeJob Area:AdministrationLocations:Clinics - Milton KeynesPrivate dental insurance, Employee mentoring programme, Cycle to work scheme, Additional leave, Gym membership, Private medical insurance, Referral programme, Company pension, Paid volunteer time, Financial planning services, Free flu jabs, Health & wellbeing programme