Part Time - Administrative Assistant to the Department of Biblical, Religious and Philosophical[...]

Messiah College; Grantham; On-site; GBP 10,000 - 40,000; Part time

Job summary

An established institution seeks a detail-oriented Administrative Assistant to support the Department of Biblical, Religious, and Philosophical Studies. This part-time role involves managing administrative tasks, coordinating events, and maintaining departmental resources, ensuring smooth operations within a collaborative environment. The ideal candidate will possess strong communication and organizational skills, along with a commitment to fostering diversity and inclusion. If you are looking to contribute to a meaningful mission and thrive in a dynamic setting, this opportunity is perfect for you.

Qualifications

• 1-2 years of administrative support experience required.
• High school diploma necessary; Associate’s Degree preferred.

Responsibilities

• Manage daily administrative operations for the department.
• Coordinate events and maintain department websites.

Skills

Effective communication skills

Strong organizational skills

Computer proficiency

Time management skills

Ability to work independently

Supervisory skills

Education

High school diploma or equivalent

Associate’s Degree

Tools

Higher Education software packages

Excel

Databases

Job description

Part Time - Administrative Assistant to the Department of Biblical, Religious and Philosophical Studies and The Sider Institute

This position provides administrative and project support to the Department of Biblical, Religious, and Philosophical Studies and The Sider Institute. Responsibilities include data entry, project and event coordination, maintaining websites, and general support responsibilities, as well as assisting in school-wide functions as necessary when determined by the dean.

Position Type: Staff
Time Status: Part-Time (1000-1559 hours)
Annual Hours: 1025
# of Months: 9.25
Hours Per Week: 25
Work Dates: Mid-August to Mid-May – 41 weeks
Campus: Main Campus (Grantham)

Minimum Requirements:

1. Education Required: High school diploma or equivalent
2. Education Preferred: Associate’s Degree
3. Experience Required: Minimum of 1-2 years of administrative support/secretarial experience

Skills and Characteristics Required:

1. Effective communication skills
2. Ability to communicate successfully across departments and with various constituencies, including external contacts
3. Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
4. Strong computer proficiency including the ability to work independently in several Higher Education software packages, Excel, and various databases, as well as understand basic web design
5. Ability to work independently
6. Ability to effectively supervise work study students

Primary Duties:

1. Manage daily administrative operations for the department: mail distribution, ordering supplies, messages, telephone, faculty schedules, syllabi, photocopying, coordination with faculty services, preparation of department meeting minutes, oversight of audio-visual equipment, processing of reimbursement requests and purchase orders, etc.
2. Execute administrative tasks delegated by department chairs, including processing IDEA faculty evaluations, overseeing department award procedures, conference registrations, travel arrangements, maintaining department websites, planning on- and off-campus events, and communicating with prospective and accepted students.
3. Work with the department chair on curriculum projections and updating curriculum sheets.
4. Manage department resources: prepare and manage department budgets; oversee department external grant budgets, record-keeping and communications; develop resource allocation and stewardship strategies.
5. Maintain consistent and reliable attendance.

Secondary Duties: Other duties as assigned.

Supervises: 1-2 Student Workers

Posting Date: 12/06/2024
Open Until Filled: Yes

Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission to educate men and women toward maturity of intellect, character, and Christian faith in preparation for lives of service, leadership, and reconciliation in church and society. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.

Required Documents

1. Cover Letter/Letter of Interest
2. Resume