Paralegal - Post Completion Team (12-mth Fixed Term Contract)

Gowling WLG International Limited; Birmingham; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

25 days annual leave (buy extra)

Private medical insurance

Life assurance

Sabbatical every 5 years

Maternity, paternity, adoption leave

Wellbeing programmes

Onsite restaurant in Birmingham

Job summary

Gowling WLG International Limited in Birmingham City Centre is seeking a Legal Clerk to join the Post Completion Real Estate Transaction Support Team on a 12-month fixed term contract.

You will handle transactional and administrative tasks, maintain records, and support timely delivery in a centralised team environment, reporting to the Operations Manager and Workflow Coordinator.

Qualifications

• Strong organisational and time management skills.
• Attention to detail and commitment to accuracy.
• Clear verbal and written communication skills.
• Basic proficiency with case management systems and online portals.
• Effective teamwork and collaboration skills.
• Experience in administrative or support roles (preferred).
• Familiarity with document filing, eFiling and archiving processes.
• Exposure to conducting searches and interacting with external organisations.

Responsibilities

• Process incoming and outgoing post, organise couriers and postal services.
• Maintain team post trackers and timely updates.
• File documents into case management systems accurately.
• Assist with logging and organising materials under supervision.
• Maintain key date diaries and case alerts.
• Open and organise files in the case management system.
• Assist with scanning, copying, and eFiling of deeds and documents.
• Assist with closure and archiving of files post-transaction.
• Locate documentation within teams as needed.
• Execute conflict checks as delegated and eFile results.
• Log and track deeds received and dispatched.

Skills

Strong organisational skills

Attention to detail

Clear verbal and written communication

Teamwork and collaboration

Administrative support experience

Case management systems experience

eFiling and archiving familiarity

Document filing and archiving

Tools

Search Acumen

Avail

Land Registry portal

Job description

Birmingham, United Kingdom

Job Description

We are looking for a Legal Clerk to join our Post Completion team based in Birmingham City Centre on a 12-month fixed term contract.

About the team

Gowling WLG is home to one of the UK's largest real estate practices with a team of more than 300 commercially-minded, innovative and pragmatic lawyers.

We work alongside many of the sector's most successful companies and have helped to deliver numerous high profile projects, advising throughout their lifecycle.

About the role

Our business is growing, and we are looking for a Legal Clerk to be part of the centralised Real Estate Transaction Support Team on a 12-month fixed term contract. This role is to work as part of a team providing support with transactional and administrative tasks, working with the Operations Manager, the Workflow Coordinator and wider team to ensure smooth operations, timely delivery, and compliance with organisational standards. The role includes responsibility for carrying out assigned tasks efficiently, maintaining accurate records, and collaborating effectively as part of the team

Main duties and responsibilities:

• Process incoming and outgoing post, organising couriers and other postal services in alignment with established procedures and timescales.
• Maintain team post trackers and ensure timely updates.
• File documents into case management systems accurately and efficiently.
• Assist with logging and organising materials under the guidance of the Workflow Coordinator.
• Support with inputting and maintaining key date dairies and case alerts.
• Open and organise files in the case management system, adhering to KPIs and deadlines.
• Support the scanning, copying, and eFiling of deeds, communications, and documents.
• Assist with the closure and archiving of files post-transaction.
• Assist with the location of documentation within individual teams.
• Execute conflict requests as delegated, ensuring results are properly documented and eFiled.
• Maintain compliance with firm policies by supporting the Coordinator in these processes.
• Carry out searches using platforms like Search Acumen, Avail, and the Land Registry portal under supervision.
• Communicate professionally with clients, agents, and third parties via email, phone, or other channels.
• Collaborate with team members to ensure clarity and effectiveness in all interactions.
• Log and track deeds received and dispatched under the direction of the Workflow Coordinator.
• Support financial requests, including matter closures and WIP transfers, TTs and bank validations, receipts, transfers, invoices and any other finance related tasks ensuring accuracy and timeliness.
• Upload, download, and eFile documents via portals and data rooms, ensuring accuracy and efficiency.
• Working with other Transaction Processing Services team members to manage high-volume tasks.

About you

You should have:

• Strong organisational and time management skills.
• Attention to detail and a commitment to accuracy.
• Clear verbal and written communication skills.
• Basic proficiency with case management systems and online portals.
• Effective teamwork and collaboration skills.
• Previous administrative or support role experience (preferred but not essential).
• Familiarity with document filing, eFiling, and archiving processes.
• Exposure to conducting searches and interacting with external organisations.

What we can offer you

Gowling WLG has been recognised as one of best places to work in the UK and has been ranked by Great Place to Work® for 25 consecutive years.

• A hybrid approach to office and remote working.
• 25 days annual leave, with the option to buy up to a week's extra annual leave.
• Private medical insurance, and the option to add family members.
• Life assurance covering four times your annual salary.
• The chance of a three-month sabbatical every five years.
• Maternity, paternity, and adoption leave schemes.
• A range of health and wellbeing programmes.
• Offices in Birmingham city centre with an onsite restaurant.
• Opportunities to flourish in your role through training and personal development.

Gowling WLG is committed both to promoting equality and diversity in the firmand to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity, and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLGwe seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

If you have any queries in relation to this position or would like to see a full job description, please contact Meg Astley [e-mail]

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Job Info

• Job Identification 774
• Job Schedule Full time
• Locations Two Snowhill, Birmingham, B4 4WR, GB