Paralegal - Post-Completion

Shakespeare Martineau; Birmingham; On-site; GBP 23,000 - 32,000; Full time

Job summary

Shakespeare Martineau is seeking a detail-oriented Paralegal to join our Property team, focusing on post-completion administrative processes. You will support fee earners to ensure all post-completion formalities are carried out efficiently, accurately, and in line with regulatory requirements.

You will progress matters to finalisation after completion, with emphasis on Land Registry applications, document management, and file closure.

Qualifications

• Previous experience in a property or real estate environment.
• Strong understanding of post-completion processes and Land Registry procedures.
• Experience using case management systems and document management platforms.
• Familiarity with electronic signing tools and financial/payment systems.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workloads and meet strict deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Manage and process all post-completion tasks arising from property transactions.
• Prepare and submit Land Registry applications (AP1s, FR1s, and related documents) accurately and within required timeframes.
• Liaise with internal post-completions teams to ensure applications are correctly drafted, submitted, and progressed to registration.
• Respond to Land Registry requisitions promptly and effectively, working with fee earners where necessary.
• Collate, review, and organise all completion documentation required for registration and file closure.
• Oversee use of electronic signing platforms (e.g., DocuSign), ensuring documents are executed correctly and securely.
• Maintain up-to-date and accurate records of all documents and correspondence within case management systems.
• Operate electronic payment systems to manage disbursements and outgoing funds post-completion.
• Ensure funds are distributed accurately and in line with completion statements and client instructions.
• Assist with reconciliation processes and liaise with accounts teams as required.
• Communicate with clients, agents, lenders, and third parties regarding post-completion matters.
• Provide updates on registration progress and deal with queries professionally and efficiently.
• Work collaboratively with fee earners and the wider property team to ensure seamless transaction closure.
• Undertake file closure procedures, ensuring all documentation is complete, compliant, and appropriately archived.
• Verify that all post-completion tasks have been finalised prior to file closure.

Skills

Organisational skills

Attention to detail

Communication

Prioritisation

Problem solving

Teamwork

Tools

Case management systems

Document management platforms

DocuSign

Job description

We are seeking a detail-oriented and organised Paralegal to join our Property team, with a primary focus on post-completion administrative processes. The role involves supporting fee earners by ensuring all post-completion formalities are carried out efficiently, accurately, and in accordance with regulatory requirements. The successful candidate will play a key role in progressing matters to finalisation following completion, with particular emphasis on Land Registry applications, document management, financial administration, and file closure.

What you will be doing: Post-Completion Formalities

• Manage and process all post-completion tasks arising from property transactions.
• Prepare and submit Land Registry applications (including AP1s, FR1s, and related documents) accurately and within required timeframes.
• Liaise with internal post-completions teams to ensure applications are correctly drafted, submitted, and progressed to registration.
• Respond to Land Registry requisitions promptly and effectively, working with fee earners where necessary.

Document Management

• Collate, review, and organise all completion documentation required for registration and file closure.
• Oversee use of electronic signing platforms (e.g., DocuSign), ensuring documents are executed correctly and securely.
• Maintain up-to-date and accurate records of all documents and correspondence within case management systems.

Financial Administration

• Operate electronic payment systems to manage disbursements and outgoing funds post-completion.
• Ensure funds are distributed accurately and in line with completion statements and client instructions.
• Assist with reconciliation processes and liaise with accounts teams as required.

Client and Stakeholder Liaison

• Communicate with clients, agents, lenders, and third parties regarding post-completion matters.
• Provide updates on registration progress and deal with queries professionally and efficiently.
• Work collaboratively with fee earners and the wider property team to ensure seamless transaction closure.

File Closure and Compliance

• Undertake file closure procedures, ensuring all documentation is complete, compliant, and appropriately archived.
• Verify that all post-completion tasks have been finalised prior to file closure.

Skills, Knowledge, and Expertise

• Previous experience in a property or real estate environment.
• Strong understanding of post-completion processes and Land Registry procedures.
• Experience using case management systems and document management platforms.
• Familiarity with electronic signing tools and financial/payment systems.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workloads and meet strict deadlines.
• Strong communication and interpersonal skills.

Personal Attributes

• Highly organised and methodical approach to work.
• Proactive with a problem-solving mindset.
• Reliable with a high level of accuracy and accountability.
• Team-oriented with a collaborative working style.

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found .

Equal opportunities Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.