PA to Senior Leadership Team, HARRIS BOYS ACADEMY EAST DULWICH

Guardian Jobs; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated administrator to support their senior leadership team. This role involves providing essential administrative support, managing records, and ensuring smooth communication within the academy. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. Join a dynamic team committed to fostering a positive educational environment and making a real difference in students' lives. This position offers opportunities for professional development and a competitive benefits package, making it an exciting opportunity for the right individual.

Benefits

Performance and Loyalty Bonus

Pension Scheme

Wellbeing Cash Plan

Professional Development Opportunities

Qualifications

• Proven administrative experience, preferably in an education setting.
• Trained in ICT packages including Word, Excel, and PowerPoint.

Responsibilities

• Provide full secretarial and administrative service for the Senior Leadership Team.
• Maintain accurate pupil records and assist with the admissions process.

Skills

Administrative Experience

Communication Skills

ICT Proficiency (Word, Excel, PowerPoint)

Data Management

Meeting Management

Education

Experience in Education Setting

Public Sector Experience

Tools

CMIS.net

Job description

About Us

Harris Boys’ Academy EastDulwichopened in September 2009 and is part of the Outstanding Harris Federation. Our vision is clear: nothing is impossible, and everything is possible, irrespective of personal characteristics or background. Every problem has a solution. We believe we are more robust, resilient and determined as a team than as a group of individuals. We support, challenge and hold each other to account at all levels within the academy to ensure that our students achieve their potential, are motivated, engaged and fully prepared for life beyond our academy. The academy’s specialisms are Enterprise and Sport with a ‘can-do’ ethos of always improving upon your personal best. Harris Boys' benefits from a state-of-the-art purpose-built building with the very latest facilities and equipment. The Academy offers a co-educational Post 16 with the nearby Harris Girls' Academy, together comprising capacity for 400 Sixth Formers. Harris Boys was judged to be an outstanding school by Ofsted in November 2023.

Summary

We are looking to appoint a suitably experienced administrator with strong communication skills to primarily provide admin support for our senior leadership team with some reception cover included.

Main Areas of Responsibility

Your responsibilities will include:

• To provide a full secretarial and administrative service for the Senior Leadership Team.
• To present the professional and welcoming face of the academy to all visitors, staff and students, including telephone callers and organising refreshments as appropriate.
• To have a positive approach when working with all stakeholders and to act as a positive role model to staff and students. To maintain confidentiality at all times.
• To keep all pupils’ records up to date and accurate (both electronic and hard copy) alongside the Academy Secretary and Receptionist.
• To assist in administering the detentions process alongside the Behaviour Administrator, including liaison with parents, staff, students, and ensuring accurate records are published, entered onto system and maintained.
• To deal with all correspondence, telephone calls, e-mails, filing, visitor enquiries for Senior Leadership Team and to assist on Reception as required
• To cover lunch and break duties as well as lesson change-over as directed by the HR Administrator
• To deputise for the Principal’s PA where necessary or required
• To assist with Admissions process including attending all open events and assisting with Admissions Testing
• To attend all Parents’ Evenings and information events
• To follow and adhere to all routines, expectations and policies implemented by the Governing body and the Principal and to take whole school responsibility where required
• To actively promote the Academy ethos, Equal Opportunities and Diversity Policies
• To be fully aware of, actively engaged in and compliant with the Academy’s Safeguarding and Child Protection policy at all times
• To carry out any training courses identified and recommended
• To undertake all administrative tasks directed by Principal’s PA in furtherance of SLT & Teaching Staff roles including administration in connection with Enrichment, Timetable Tasks, Primary Liaison Visits, Rewards & Ceremonies and the organisation of other School Events, Letters to Parents etc
• To undertake Word Processing, Excel & Power Point functions as well as CMIS.net computer based administration for the SLT and to maintain SLT Diaries
• To design, update and amend School Calendar annually in consultation with SLT & other staff
• To run diaries of Senior Leadership Team, making appointments and ensuring that they are aware
• To take Minutes & set Agendas for Meetings under the direction of SLT
• To work with & support other Academy Office Administrative Staff as required & to communicate effectively with other Administrative Staff to ensure common tasks completed smoothly.
• To extend hospitality to visitors to the school
• To attend to such duties as requested by the Senior Leadership team to enable the smooth running of the school on a daily basis
• To ensure that SLT are fully briefed on all Academy matters as communicated to post holder via Parents & other stakeholders

Qualifications & Experience

We would like to hear from you if you have:

• Proven administrative / secretarial / reception experience preferably in an education setting
• Trained in the use of a variety of ICT packages including Word, Excel, PowerPoint
• Knowledge of personal assistant roles and responsibilities
• Experience of working in the public sector with a diverse community, preferably an inner city school or education setting
• Experience of maintaining data on management information systems
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
• Experience of front of house duties
• Experience of managing events

For the full job description and person specification, please refer to the Application Pack.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includesour Harris Allowance for teachers on MPS/UPS,a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more aboutour benefitson our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.