PA to Senior Deputy Head Pastoral and Deputy Head Academic

Worksop College and Ranby House; Worksop; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading educational institution is seeking a dedicated Part-Time Personal Assistant to provide essential administrative support to the Deputy Heads. This role requires strong organizational and communication skills, with a focus on managing schedules, facilitating recruitment, and maintaining professional correspondence. This position offers an opportunity to work in a supportive environment with flexibility during term time.

Qualifications

• Experience in administrative roles such as Executive Assistant or School Administrator.
• Strong organizational and communication abilities are essential.
• Willingness to undergo child protection screening.

Responsibilities

• Manage diaries and appointments for Deputy Heads.
• Prepare agendas and take minutes for meetings.
• Coordinate recruitment processes and liaise with HR.

Skills

Organisational Skills

Communication Skills

Confidentiality

Job description

Location: Nottinghamshire

Job Type: Permanent, Part Time

Hours: Term time with some holiday requirement

Closing Date: 31 July 2025

To provide comprehensive, professional administrative and organisational support to the Deputy Head Pastoral and Deputy Head Academic. The PA will ensure the smooth day-to-day running of their offices and play a key role in supporting academic staff recruitment and onboarding processes. There may be some flexibility, but the working hours of the role are anticipated to be predominantly during term time, with some requirement to work in the school holidays, and this will be discussed at interview.

Early applications are encouraged; we reserve the right to close this vacancy early if a suitable candidate is found.

Key Responsibilities: -

Manage diaries, appointments, and meetings for both Deputy Heads, ensuring efficient use of time and avoiding conflicts

Prepare agendas, take accurate minutes, and manage follow-up correspondence for meetings

Act as the first point of contact for all enquiries to the Deputy Heads' offices and manage all correspondence professionally

Maintain accurate records and files (digital and physical) in accordance with school policies

Assist with the preparation of pastoral and academic reports, presentations, and communications

Support the planning and coordination of whole-school events, such as INSET, parents' evenings, academic forums, or wellbeing initiatives

Coordinate student tracking and data collation as directed and provide ad hoc support to the Senior Leadership Team

Support the academic recruitment process including drafting job descriptions, coordinating interviews, and preparing interview packs

Liaise with HR to ensure compliance with safer recruitment policies and assist with reference checking and onboarding processes

Serve as liaison between Deputy Heads and internal departments, academic staff, parents, and external stakeholders while maintaining confidentiality

Where we are

Set in 400 acres of stunning North Nottinghamshire woodland, Worksop College and Ranby House has the benefit of a sprawling campus, with some of the best facilities in the county. The major cities of Sheffield, Doncaster and Nottingham are an easily commutable distance and give the school a secure and rural feel, whilst enjoying a comfortable proximity to city life.

In addition, Worksops location on the edge of Clumber Park and with ease of access to the A1, M1 and East Coast mainline make it an ideal place to live and work. Major university cities Leeds and York are easily accessed by road or rail, as are Newcastle, Edinburgh or London, allowing for academic visits or personal enjoyment in the generous holidays. The Peaks, the Dales, even the Borders are also within easy reach.

Statutory Requirements & Equal Opportunities

Safeguarding & Child Protection

Applicants for this post must be willing to undergo child protection screening, including, but not limited to, reference checks with previous employers, prohibition checks and a criminal record check via the Applicants Disclosure and Barring Service (including Barred List Check). All offers of employment are conditional upon the satisfactory outcome of child protection screening checks.

Disclosures

We will appoint, train, develop and promote on the basis of merit and ability alone. It is a stipulation of the Governors and a statutory requirement that members of staff appointed to Worksop College should be shown not to have any criminal record which might prevent them accepting a post at the College. Accordingly, the College requires permission from all members of staff to make an appropriate investigation. Offers of employment are subject to a satisfactory outcome of this enquiry.

The post is exempt from the Rehabilitations of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are spent unless they are protected under the DBS filtering rules) in order to assess their suitability to work with children.

Equal Opportunities

Worksop College is an equal opportunities employer and is committed to a policy of treating all our employees and job applicants equally. It is our policy to take all reasonable steps to employ and promote employees on the basis of their abilities and qualifications without regard to age, disability, sex, gender reassignment, pregnancy, maternity, marital or civil partnership status, race (which includes colour, nationality and ethnic or national origins), sexual orientation, trade union membership, religion or belief.

References

Safer Recruitment: Please provide details of two referees to provide information regarding suitability for this role prior to appointment (requirement of KCSIE for all candidates).

If you are not currently working with children, at least one of these references should be from a recent employer by whom you were employed to work with children.

Please note that neither reference should be from a relative or someone writing in the capacity as your friend.

You may have experience in the following roles: Executive Assistant, Senior Administrative Assistant, School Administrator, Education Support Officer, Deputy Head PA, Academic Administrator, School Office Manager, Senior School Secretary, Education Executive Assistant, Academic Support Coordinator, etc.

REF-222 758

LNKD1_UKTJ