PA to MD (Part time)

www.findapprenticeship.service.gov.uk - Jobboard; Hosey Hill; On-site; GBP 10,000 - 40,000; Part time

Job summary

An independent manufacturing company in Westerham is seeking a professional and highly organised PA to support the MD in a part-time capacity. This role involves managing travel arrangements, overseeing office operations, and maintaining communication on behalf of the MD. Ideal candidates should have proven experience, excellent organisational skills, and the ability to multitask effectively. The position is 21 hours per week with a competitive salary and benefits.

Benefits

Salary: £32,000 Pro Rata

20 days + Bank Holidays

Life assurance x 2 salary

Pension

Responsibilities

• Managing travel arrangements, including flights, hotels, and accommodation.
• Email management, organising correspondence and preparing documents.
• Scheduling meetings and creating presentations.
• Handling incoming calls and screening sales calls.
• Organising staff events, exhibitions, and corporate functions.
• Overseeing daily office operations, coordinating with maintenance staff.
• Maintaining training records and managing holiday requests.
• Processing and organising expense claims.
• Staff management of the Receptionist and Maintenance Supervisor.

Skills

Proven PA/ EA experience in a standalone role

Excellent organisational and time management skills

Strong communication - both written and verbal

High attention to detail and ability to multitask effectively

Proactive, self-motivated, and comfortable working independently

Calm and resourceful under pressure with strong problem-solving abilities

Job description

Are you an experienced PA looking for a part-time role where you can truly make an impact?

We are working for a well established and successful independent manufacturing company, are seeking a professional, highly organised, and adaptable PA to support the MD. This role is based in Westerham working 21 hours over 3 days.

Key Responsibilities:

As the PA to the MD, you'll play a key role in ensuring the smooth running of office operations and administration. This is a hands-on position for someone who takes initiative and thrives on multi-tasking, where your contribution will be integral to the business success.

• Managing travel arrangements, including flights, hotels, accommodation and provide comprehensive business and personal administrative support.
• Email management, organising correspondence, preparation of documents and managing all communication on behalf of the MD.
• Scheduling meetings, organising meeting agendas, organising files, and creating presentations.
• Handling incoming calls, and screening sales calls assertively.
• Organising staff events, exhibitions, and corporate functions.
• Overseeing daily office operations, including coordination with cleaners and maintenance staff.
• Maintaining training records, managing holiday requests, and supporting HR-related tasks.
• Processing and organising expense claims.
• Staff management of the Receptionist and Maintenance Supervisor.

Key Skills:

• Proven PA/ EA experience in a standalone role.
• Excellent organisational and time management skills.
• Strong communication - both written and verbal.
• High attention to detail and ability to multitask effectively.
• Proactive, self-motivated, and comfortable working independently.
• Calm and resourceful under pressure with strong problem-solving abilities.

Benefits:

• Salary: £32,000 Pro Rata

• Part time, working 21 hours on set days on: Wednesday- 9am to 5.30pm, Thursday and Friday with a finishing time of 4pm. Flexibility required to cover holidays and sickness.
• 20 days + Bank Holidays
• Life assurance x 2 salary
• Pension

Email: [e-mail]

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