PA to MD & Operations Director

TN United Kingdom; West Malling; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a dynamic Personal Assistant to support senior executives in a thriving homebuilding company. This role is crucial in managing schedules, communications, and events, ensuring smooth operations in a collaborative environment. With opportunities for professional growth and a supportive culture, this position offers a chance to make a significant impact while working closely with leadership. If you are organised, proactive, and ready to contribute to a leading team, this is the perfect role for you.

Qualifications

• Exceptional organisational skills to manage multiple priorities.
• Strong verbal and written communication skills are essential.

Responsibilities

• Coordinate schedules and manage meetings for senior executives.
• Monitor and manage emails, prioritising urgent matters.
• Plan company events and handle logistics.

Skills

Organisational Skills

Communication Skills

Proactive Attitude

Microsoft Office Suite

Attention to Detail

Discretion

Tools

BrightHR

Job description

Social network you want to login/join with:

PA to MD & Operations Director, West Malling

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Client:

deverellsmith

Location:

West Malling, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

770c19f4f4da

Job Views:

12

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Are you a highly organised, proactive, and dynamic individual looking to support senior executives in a thriving homebuilding company? My client is seeking a dedicated Personal Assistant to the Managing Director and Operations Director. This role will play a crucial role in their mission to create exceptional homes and communities.

Key Responsibilities:

1. Meeting and Diary Management:

• Coordinate and manage the MD and Operations Director's schedules.
• Arrange and prepare for meetings, ensuring all necessary documents and details are provided.
• Organise internal and external meetings, including logistics and follow-up.

Inbox Management:

• Monitor and manage the MD and Operations Director's emails, prioritising urgent matters.
• Draft and respond to emails on behalf of the executives as needed.
• Ensure important communications are addressed promptly.

Event Management:

• Plan and execute company events, meetings, and conferences.
• Handle venue bookings, catering, and all event logistics.
• Coordinate team-building activities and corporate social events.

HR Administration (using BrightHR):

• Manage new starter and leaver processes, including onboarding and exit interviews.
• Oversee holiday and sick pay administration.
• Process expense reports and ensure timely reimbursement.

Office Management (Ad hoc):

• Ensure smooth daily operations of the office.
• Handle procurement of office supplies and manage vendor relationships.
• Address any ad hoc office issues, ensuring a professional and efficient work environment.

Key Skills and Attributes:

• Exceptional Organisational Skills: Ability to multitask, prioritise, and manage time effectively.
• Excellent Communication: Strong verbal and written communication skills.
• Proactive Attitude: Ability to anticipate needs and act with initiative.
• Tech-Savvy: Proficient in Microsoft Office Suite and experience with HR software (BrightHR preferred).
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Discretion: Maintain confidentiality and handle sensitive information with integrity.

Why Join?

• Be Part of a Leading Team: Work closely with senior executives in a company known for its excellence in homebuilding.
• Dynamic Work Environment: Enjoy a role that offers variety and the opportunity to make a significant impact.
• Professional Growth: Develop your skills and advance your career with ongoing training and development opportunities.
• Collaborative Culture: Join a supportive and collaborative team dedicated to achieving outstanding results.