PA to Managing Director

Bovis Homes Group PLC; Warrington; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading housebuilding company in Warrington seeks a PA to the Managing Director to provide comprehensive diary and administrative support. Ideal candidates will have previous experience supporting senior management, exceptional organisational skills, and proficiency in Microsoft Office. The role offers competitive salary, bonus, and extensive benefits including annual leave and private medical insurance.

Benefits

Competitive basic salary

Annual bonus

Private medical insurance

Enhanced maternity and paternity leave

Life assurance at 4 x salary

Qualifications

• Previous experience operating as PA to Director or Managing Director.
• Ability to use discretion and integrity throughout their approach to work.
• Experience managing multiple inboxes.

Responsibilities

• Co-ordinate and manage the Managing Director's diary and appointments.
• Provide full administrative support and manage communications.
• Organise meetings and events and ensure deadlines are met.

Skills

Diary Management for Senior Management

Excellent Administration skills

Excellent command of written English

Excellent communication skills

Organised with the ability to manage multiple tasks

Tools

Microsoft Office

PowerPoint

MS Dynamics

Outlook

Job description

We have a fantastic opportunity for a PA to the Managing Director to join our team within Vistry Manchester and Cheshire East Region, based at our Warrington office. As our PA to the Managing Director, you will be in place to offer full diary, administrative and organisational support, together with office management duties and line management to the reception team. This role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge, ideally you will have experience gained from housebuilding and/or residential construction. We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Responsibilities

• Successfully co-ordinate and be responsible for the Managing Director's time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc.
• Email management and prioritising communications, together with managing complaints and preparing formal letters where required.
• Full Administrative support; filtering, prioritizing, re-routing and responding to queries in a timely and professional manner, both verbally and in writing.
• Organise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities. Awareness of key stakeholders and prioritization of meetings.
• Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc.
• Respond to and resolve a wide range of queries from internal and external stakeholders.
• Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.
• Deal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.
• Point of contact within the Business Unit in respect of company vehicles and mobile phone management and general office management.
• Regularly pulling off data from internal systems to create useful analysis reports.

Qualifications

• Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
• Diary Management for Senior Management experience
• Previous experience of full administration support
• Meeting bookings and minute taking experience
• Managing multiple inboxes experience
• Excellent Administration skills
• Excellent Knowledge and use of systems including Microsoft Office, XL, PowerPoint, MS Dynamics and Outlook
• Excellent command of written English
• Ability to use discretion and integrity throughout their approach to work
• Excellent communication skills
• Organised with the ability to manage multiple tasks to tight deadlines
• Excellent stakeholder management skills
• Desirable experience in marketing graphic design / using InDesign

Benefits

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits