PA to Headteacher

eTeach UK Limited; Cardiff; On-site; GBP 28,000 - 33,000; Full time

Job summary

A local primary school in Cardiff is seeking a highly motivated Office Manager. Responsibilities include analysing school data and managing admissions. Applicants should have excellent knowledge of SIMS or equivalent systems and be able to maintain confidentiality. Strong commitment to the school's ethos is essential. The role is permanent with a salary of £28,142 - £32,061 pro rata.

Qualifications

• Proven experience in an office/administration role within an educational setting is desirable.
• Commitment to the Catholic ethos of the school and high expectations for pupils of diverse abilities.
• Safeguarding and DBS checks required.

Responsibilities

• Analyse school data to support decision making.
• Manage admissions, attendance and staff absence.
• Act as the primary point of contact with the public.

Skills

Excellent knowledge of SIMS or equivalent management system

Strong data management and reporting skills

Ability to maintain confidentiality

Ability to work under pressure

Experience in office/administration role

Job description

Overview

St Joseph’s Catholic Primary School, 204 North Road, Gabalfa, Cardiff. Position: PA to Headteacher. Contract: Permanent. Salary: Grade 5, SCP 11-19 (£28,142 - £32,061) Pro Rata. Hours: 37 hours per week, 39 weeks (possible extension to 44 weeks). Start date: as soon as possible.

The Governing Body wishes to appoint a highly motivated Office Manager to work in a friendly, busy school office. Duties and responsibilities include analysis of school data, managing admissions, attendance and staff absence. The successful applicant should have an excellent knowledge of SIMS (including FMS module) or an equivalent management system, be able to work as part of a team and also act on their own initiative. A positive attitude and ability to respond confidentially to the nature of the post are essential. The Office Manager will be the point of contact with the public and should reflect the school’s happy, friendly ethos.

Responsibilities

• Analyse school data to support decision making.
• Manage admissions, attendance and staff absence.
• Maintain and utilise SIMS (including FMS) or an equivalent management system.
• Work as part of a team and on own initiative as required.
• Act as the primary point of contact with the public while upholding the school ethos.

Qualifications and Requirements

• Proven experience in an office/administration role within an educational setting is desirable.
• Strong data management and reporting skills.
• Excellent knowledge of SIMS or equivalent school management system.
• Ability to work under pressure, maintain confidentiality and demonstrate initiative.
• Commitment to the Catholic ethos of the school and high expectations for pupils of diverse abilities.
• Safeguarding and DBS checks required.

Application Process

Please download or print the application form by selecting the “Apply Now” button. Applications should be completed in full and returned to the school for the attention of The Headteacher, Mrs Wheeler, via email before the closing date.

• Closing date: Monday 6th October 2025 at 12 noon
• Shortlisting: Monday 6th October 2025
• Formal Interview and Admin Task: Monday 13th October 2025
• Applications MUST be made using the Catholic Education Service Teacher Application Form

Safeguarding, Diversity and Equal Opportunities

Safeguarding and Child Protection are key priorities. We aim to protect children and vulnerable adults and will take action to safeguard their well-being. We are an equal opportunities employer and welcome applications from underrepresented groups, including those under 25, those not in employment, education or training, carers, disabled individuals, and Welsh speakers where applicable.