Pa To Head Of Service

Service Care Solutions Ltd; Portsmouth; Hybrid; GBP 150,000 - 200,000; Full time

Job summary

A professional services provider in Portsmouth is seeking a Personal Assistant to provide comprehensive administrative support to senior leaders in the Children and Families Services directorate. The role involves managing complex diaries and correspondence, and requires strong organisational skills and IT proficiency. This position offers some flexibility for hybrid working across five days.

Qualifications

• Proven experience supporting a Head of Service or Senior Manager.
• Strong IT proficiency across Microsoft Office applications.
• Excellent organisational and time management skills.

Responsibilities

• Provide high-level personal assistant support to senior management.
• Coordinate complex diaries and arrange meetings.
• Attend meetings and produce accurate minutes.

Skills

Microsoft Office proficiency

Organisational skills

Time management

Confidentiality handling

Communication skills

Job description

Personal Assistant

Location: Portsmouth
Contract: Initial 9 months
Hours: 37 hours per week
Rate: £17 per hour (umbrella) (£14 PAYE an hour)

Portsmouth City Council is seeking an experienced and highly organised Personal Assistant to provide comprehensive administrative support to senior leadership within the Children and Families Services directorate.
This is a fantastic opportunity for a confident, proactive, and detail-oriented PA to join a fast-paced environment and contribute to the efficient operation of essential services supporting children and families.

Key Responsibilities:

• Provide high-level personal assistant support to the Heads of Children and Families and the Deputy Director of Children’s Services.
• Coordinate complex diaries, arrange meetings, and manage all incoming and outgoing correspondence.
• Attend key meetings and produce accurate, professional minutes.
• Support the Director of Children, Families and Education (DCS) during periods of PA leave, ensuring seamless business continuity.
• Work as part of a collaborative PA team supporting the wider Senior Management Team.

Requirements:

• Proven experience supporting a Head of Service, Senior Manager, or equivalent in a PA or secretarial role.
• Strong IT proficiency across Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with database systems.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Confident in handling sensitive information and maintaining confidentiality.
• Strong communication skills, both verbal and written.

This role offers some flexibility for hybrid working, but it is expected that hours will be spread across five working days.
If you're a professional Personal Assistant with a passion for public service and the organisational skills to support senior leaders, we’d love to hear from you.
Apply today and help support the delivery of vital services for children and families in Portsmouth.