PA to Founders of Interior Design Firm (for website £50-60k / Chelsea), ANNABEL TAYLOR

Guardian Jobs; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Ein innovatives Innenarchitektur-Studio in Chelsea sucht einen charmanten und erfahrenen PA, um die Co-Gründer bei der Verwaltung ihrer geschäftlichen und persönlichen Verpflichtungen zu unterstützen. Diese Rolle erfordert eine proaktive Person mit exzellenten Kommunikationsfähigkeiten und einer positiven Einstellung, die in einem dynamischen Umfeld arbeiten kann. Sie werden Verantwortung für die Organisation von Terminen, Reisen und Büroabläufen übernehmen und dabei helfen, sowohl geschäftliche als auch private Bedürfnisse zu erfüllen. Wenn Sie eine Leidenschaft für Organisation und Unterstützung haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Mindestens 3 Jahre Erfahrung als PA für Direktoren oder Gründer.
• Erfahrung in der Unterstützung sowohl privater als auch geschäftlicher Bedürfnisse.

Responsibilities

• Verwalten der Terminkalender der Co-Gründer und Koordinieren von Geschäfts- und persönlichen Terminen.
• Planen und Organisieren von persönlichen Reisen und Veranstaltungen.

Skills

Kommunikationsfähigkeiten

Organisation

Zeitmanagement

Problemlösungsfähigkeiten

Beziehungsmanagement

Education

Abschluss in einem relevanten Bereich

Job description

We are seeking a charming and experienced PA to support the successful founders of an interior architecture studio specializing in luxury hospitality and high-end residential design. The founders, a husband-and-wife team, are busy business owners and hands-on parents who need assistance managing both family and business aspects of their lives. As they have not had a PA before, they require someone with the experience to guide them and suggest efficient processes and systems. The studio has a small, friendly, and international team of just under 20 people working on a hybrid basis. The role includes the following responsibilities:

EA Responsibilities:

• Establish best-practice systems and procedures for collaboration and support to the Co-founders
• Manage the Co-founders' diaries, coordinating business and personal schedules with attention to detail, including meetings, calls, correspondence, notes, and travel arrangements
• Handle inbox management, prioritizing emails and responding appropriately
• Manage incoming and outgoing post, couriers, and logistics
• Assist with social media and marketing collaborations, including preparing press data
• Take minutes during meetings and compile action points
• Organize travel itineraries, flights, transfers, accommodation, and restaurant reservations
• Act as gatekeeper for calls, field requests, and keep the Co-founders informed
• Build and nurture client relationships
• Conduct research and analysis as directed
• Prepare reports, documentation, and communication, ensuring timely and accurate delivery
• Create and maintain a filing system for all relevant documents
• Assist with greeting guests, phone answering, and reception duties
• Coordinate office meeting arrangements and monitor office supplies
• Manage internal registries and general office organization
• Support the Studio Manager with ad hoc tasks and cover on Fridays
• Collaborate on internal and external events such as client gatherings, socials, and dinners

PA Responsibilities:

• Plan and organize personal travel and holiday arrangements
• Manage communications from the children’s school and coordinate events with diaries
• Book family appointments and organize personal events
• Create and maintain personal filing and archiving systems
• Handle household bills, car services, and property insurance renewals
• Sourcing gifts for friends, family, and staff
• Perform other personal errands as needed

The ideal candidate will have at least 3 years of PA experience supporting directors or founders, excellent communication skills, and a proactive, problem-solving attitude. Experience supporting both private and business needs is essential. The role is fast-paced and requires someone calm, confident, and personable. It offers flexibility and the studio is located in Chelsea.

Please note that due to high application volumes, only successful applicants will be contacted.