PA to Executive Director

South Gloucestershire Council; Yate; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A local government council in the UK is seeking a Personal Assistant to the Executive Director for People. In this hybrid role, you will provide administrative support, manage the PA Team, and coordinate communications. The ideal candidate will possess effective communication skills, proficiency in IT, and an NVQ level 3 management qualification. This position offers flexibility and a commitment to employee development.

Benefits

Generous annual leave

Employee wellbeing support

Flexible working arrangements

Investment in training and development

Qualifications

• Ability to communicate effectively with various stakeholders.
• Proficient in generating reports and presenting findings using databases.
• Experience managing petty cash and invoicing duties.

Responsibilities

• Provide confidential support and manage PA Team.
• Research and collate data for documentation.
• Coordinate queries and complaints responses.
• Perform administrative tasks and maintain accurate records.
• Set up meetings and compile written reports.

Skills

Effective communication skills

Proficiency in IT

Experience with databases

Experience with basic financial procedures

Education

NVQ level 3 management qualification or equivalent

Tools

Microsoft Office

Job description

How You'll Make a Difference

As the Personal Assistant (PA) to the Executive Director for People, you will provide comprehensive and confidential business and administrative support to the People Department.

Ensuring consistent, high-quality support to the Executive Director, you will line manage the PA Team, enabling them to support key service delivery.

What You Will Be Doing

1. Provide advice to customers, contacts, external organisations, and colleagues, ensuring they receive appropriate guidance about policies and procedures.
2. Carry out research, collate data, and present information within your service specialism, including drafting documentation with clear findings.
3. Coordinate responses to queries, MP enquiries, complaints, and requests from initial contact, relaying unresolved issues to senior members and informing customers accordingly.
4. Perform administrative tasks, compile written reports, support activities, and maintain accurate records to inform decision-making.
5. Set up meetings, format agendas, send out papers, and attend to take minutes where necessary.

What We Need From You

1. Effective communication skills with service users, professionals, and partnership agencies across various media.
2. Proficiency in IT, including experience with Microsoft Office.
3. Experience with databases, including generating reports, analyzing data, and presenting findings.
4. Experience with basic financial procedures such as petty cash and invoicing.
5. NVQ level 3 management qualification or equivalent knowledge in business administration/administration services.

What You Need To Know

• This role is hybrid, combining work at our office in Badminton Road, Yate, and from home.

Interview Date

Interviews will be held on Tuesday, 12th August 2025.

Why Work at South Gloucestershire Council

• Generous annual leave (pro-rata), employee wellbeing support, and staff discounts.
• Commitment to diversity, merit-based promotion, and career development.
• Flexible working arrangements to promote work/life balance.
• Investment in staff training and development.

Our teams are making a real difference in the lives of people in South Gloucestershire by building communities, supporting the vulnerable, and investing in education.

Join us and be part of making a difference!

To view the full job description, please click this link: PA to Exec Director - Job Description