PA to Director of People, Culture & Facilities

Groupe Clarins; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading skincare company in London is seeking a PA to the Director of People, Culture & Facilities. This role requires exceptional organizational skills to support the Director and manage administrative duties. The ideal candidate will have proven PA experience, excellent communication skills, and proficiency in MS Office. The position offers a hybrid work environment with generous benefits including annual leave and professional development opportunities.

Benefits

Flexible work environment

25 days annual leave

Generous staff discount

Employee Assistance Programme

Qualifications

• Proven PA or EA experience, preferably within Human Resources.
• Expert user of MS Office Suite and comfortable with relevant software.
• Ability to exercise high confidentiality and discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Support the People & Culture Director with administrative duties.
• Coordinate internal events and manage purchase orders.
• Update GDPR logs and support the Health & Safety Committee.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving skills

Education

Proven PA or EA experience

Tools

MS Office Suite

HRIS software

Job description

Job description:

PA to Director of People, Culture & Facilities - London, Hybrid - 37.5hrs

Ready to bring passion into your career?

Clarins Group is a trusted French family-owned company, a leader in skincare and make-up, operating in more than 150 countries.

We are looking for a PA to the Director of People, Culture & Facilities based in our London Head Office.

About the Job

The PA to the People & Culture Director plays a key role in supporting the company's commitments to caring for people, the planet, CSR initiatives, and DEI strategies. Responsibilities include supporting the People & Culture Director and the People, Payroll, and Buildings Teams with secretarial and administrative duties, coordinating internal events, updating GDPR logs, recording breach notifications, supporting the Health & Safety Committee, and managing purchase orders and expense claims.

About you:

You are a good fit if you are:

• Professional, approachable, and able to build rapport.
• Exceptionally organized with the ability to manage multiple tasks and maintain systematic workflows.
• Customer-oriented, result-driven, passionate about our brand, with an entrepreneurial mindset.
• Eager to grow within a company committed to responsible beauty.

Essential qualifications:

• Proven PA or EA experience, preferably within Human Resources.
• Expert user of MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with relevant software (e.g., HRIS, ordering and expense systems, video conferencing tools).
• Ability to exercise high confidentiality and discretion.
• Excellent written and verbal communication skills, with the ability to build relationships at all levels.
• Meticulous attention to detail and accuracy.
• Good problem-solving skills, resourcefulness, and solution-oriented mindset.

About the benefits:

• Flexible work environment, with up to 2 days of remote work per week.
• 25 days annual leave, increasing annually up to 30 days plus Birthday off.
• Development and training opportunities.
• Generous staff discount.
• Employee Assistance Programme.
• We Care Day – Volunteering opportunities.

If you have a curious mind, a thirst for growth, and a drive to take on new challenges, join us.

About Clarins Group

AB-Corp certified, Clarins Group is a global leader in skincare and make-up, rooted in a rich family history, with a passion for innovation and independence. Our purpose is "making life more beautiful, passing on a more beautiful planet," a core commitment in our bylaws.

Operating in over 150 countries with 8,000 employees worldwide, we are the leading skincare company in Europe and expanding rapidly in Asia and the Americas.

Aligned with our CSR mission of ‘Caring for people, caring for the planet,’ we offer a rewarding and challenging work environment where everyone can thrive.

Our efforts have been recognized with Forbes' World’s Best Employers 2024 and for Women.

Learn more at www.groupeclarins.com.

Equal opportunity employer

We are committed to making life more beautiful for our employees and customers. Inclusion and diversity are core values. We foster an inclusive culture where everyone can reach their potential. We welcome applications from all backgrounds and are members of the ILO and ENEI.