PA to Director of HR and Workforce Development

NHS National Services Scotland; Scotland; On-site; GBP 32,000 - 34,000; Full time

Job summary

NHS Western Isles invites applications for a Personal Assistant to the Director of Human Resources & Workforce Development. You will manage complex diaries, handle correspondence, arrange meetings and travel, and provide high-quality administrative support to a busy executive office.

Suitable candidates will have an HND in Administration and Information Management or equivalent, and proven PA or senior administrator experience, with excellent organisation and communication skills.

Qualifications

• Experience as a Personal Assistant or Senior Administrator.
• HND level in Administration and Information Management or equivalent.
• Excellent organisational and communication skills.

Responsibilities

• Manage complex diaries and correspondence.
• Organise meetings and events, prepare agendas and papers.
• Take minutes and arrange travel and accommodation.
• Provide high-quality administrative support across HR and governance.

Skills

Diary management

Minute taking

Meeting organisation

Travel arrangements

Administrative support

Education

HND in Administration and Information Management

Tools

Microsoft Office

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

PA to Director of Human Resources and Workforce Development

Band 4 £31,537 to £34,303 per annum

Plus £1,461 Distant Island Allowance per annum

36 hrs per week

Fixed Term Post - Maternity Leave Cover

NHS Western Isles is seeking an experienced and highly organised Personal Assistant to provide comprehensive administrative, clerical and secretarial support to the Director of Human Resources & Workforce Development.

This is a key role within the Human Resources team, supporting the effective operation of a busy executive office. You will be responsible for managing complex diaries and correspondence, organising meetings and events, preparing agendas and papers, taking minutes, arranging travel and accommodation, and providing high-quality administrative support across a wide range of HR and corporate governance activities.

The successful candidate will possess excellent organisational and communication skills, have experience of working in a demanding administrative environment, and demonstrate the ability to prioritise competing demands whilst maintaining a high degree of accuracy and confidentiality. Experience of minute taking, diary management and the use of Microsoft Office applications is essential.

Applicants should be educated to HND level in Administration and Information Management, or be able to demonstrate equivalent experience, with significant experience working as a Personal Assistant or Senior Administrator.

This post offers an opportunity to contribute to the delivery of workforce and organisational development services that support healthcare across the Western Isles.

What we can offer

• A varied and rewarding role within a supportive team
• Opportunities for learning and development
• Membership of the NHS Pension Scheme
• Generous annual leave entitlement
• The opportunity to work within a unique remote and rural healthcare environment

Contract

This post is offered on a fixed-term basis to provide maternity leave cover.

Flexible working requests will be considered in line with service requirements.

Applications on a secondment basis will be considered providing you have prior agreement from your current line manager.

Informal enquiries are welcomed and should be directed to: Diane Macdonald, Director of HR and Workforce Development.

All NHS Western Isles vacancies appear on the NHS Scotland website: apply.jobs.scot.nhs.uk, along with a job description.

Tha beàrnan-obrach NHS Eilean Siar uile gu léir a' nochdadh air làrach-lìn NHS na h-Alba https://apply.jobs.scot.nhs.uk/, còmhla ri dealbh-obrach.

CLOSING DATE: 09/11/2026

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