PA to Director of Creative Solutions
Motorsport Network, LLC
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Benefits offered by this job
Job summary
Formula 1 is seeking an experienced Executive Assistant to the Director of Creative Solutions. You will act as a trusted business partner, managing diaries, complex travel, stakeholder engagement and a broad range of administrative tasks to enable senior leadership to perform at their best.
You will collaborate across Formula 1 with multiple teams in a fast-paced environment, maintaining confidentiality and delivering high-quality communications and materials.
Qualifications
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to high-quality work.
- Advanced diary management and travel coordination capability.
- Experience preparing presentations, reports and meeting documentation.
Responsibilities
- Provide high-level executive business and administrative support to the Director across day-to-day activities.
- Build and maintain relationships with internal and external stakeholders through effective communication and collaboration.
- Manage multiple priorities, ensure deadlines are met and actions followed through.
- Coordinate projects and maintain status tracking reports; engage contributors for delivery.
- Produce high-quality PowerPoint presentations, reports, agendas and documents with attention to detail.
- Organise meeting preparation including research, agenda creation, minute-taking and distribution of actions.
- Manage and maintain the Director’s diary with forward planning for meetings and commitments.
- Coordinate complex domestic and international travel arrangements, including visas and logis across time zones.
- Screen enquiries and requests, respond professionally and timely.
- Administer expenses, corporate card reconciliations and other finance-related activities.
- Support departmental budget administration and reporting activities.
- Troubleshoot minor IT issues and coordinate with support teams when escalation is required.
- Maintain confidentiality and discretion with sensitive information.
- Provide occasional out-of-hours support for Director travel commitments.
Skills
Tools
Job description
Are you ready to make your mark in the world of Formula 1?
At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.
As the PA to the Director of Creative Solutions, you will be at the centre of one of Formula 1's most exciting and fast-moving functions, providing trusted support to a senior leader responsible for delivering world-class creative work across the sport.
In this role, you will be a true business partner, helping to manage priorities, coordinate key activities and ensure the smooth running of a dynamic and high-performing department. From managing complex diaries and international travel to supporting projects,presentationsand stakeholder engagement, you will play a vital role in enabling the Director and wider team to perform at their best.
You will work closely with senior leaders and stakeholders across Formula 1, building strong relationships and acting as a key point of coordination across multiple teams. No two days will be the same, and you will thrive on bringing structure,organisationand efficiency to a fast-paced environment where priorities can change quickly.
This is an excellent opportunity for an experienced Executive Assistant or Personal Assistant who enjoys working proactively,anticipatingneeds before they arise, and taking ownership of a broad range of responsibilities. In return, you will gain exposure to senior leadership, contribute to the success of a globally recognised brand, and become an integral part of a team that is shaping the future of creative delivery at Formula 1.
Provide high-level executive business and administrative support to the Director across day-to-day activities.
Build andmaintainstrong relationships with internal and external stakeholders through effective communication and collaboration.
Manage multiple priorities simultaneously, ensuring deadlines are met and actions are followed through.
Coordinate projects,maintainstatus tracking reports and proactively engage contributors to ensure successful delivery.
Produce high-quality PowerPoint presentations, reports,agendasand documents with exceptional attention to detail.
Organise meeting preparation, including research, agenda creation, minute-takingand distribution of actions.
Manage andmaintainthe Director’s diary, ensuring sufficient preparation and forward planning for meetings and commitments.
Coordinate complex domestic and international travel arrangements, including itineraries, visaapplicationsand travellogisticsacross multiple time zones.
Screen enquiries and requests, ensuring responses are managed professionally andin a timely manner.
Administer expenses, corporate cardreconciliationsand other finance-related administrative activities.
Support departmental budget administration and reporting activities.
Troubleshoot minor IT issues and coordinate with support teams when escalation isrequired.
Maintain strict confidentiality and discretion when handling sensitive information.
Provide occasional out-of-hours support whenrequiredin support of Director travel commitments.
In this role it is essential that you demonstrate:
Trustworthy,professionaland able tomaintainthe highest levels of confidentiality.
Proactive and forward-thinking, with the ability toanticipateissues before they arise.
Highly organised, with exceptional attention to detail and strong multi-tasking ability.
Positive,self-motivatedand able to take ownership of tasks and responsibilities.
Adaptable and resilient, capable of managing changing priorities with composure.
Friendly,approachableand professional, with a natural focus on delivering excellent stakeholder support.
Comfortable working independently whilemaintainingstrong collaboration across teams.
Prior to the role it would be essential that you:
Have 5+ years' experience supporting aDirectoror C-suite executive.
Have experience working with senior and high-profile business stakeholders.
Demonstrate strong stakeholder management skills and the ability to build trusted relationships.
Have proven experience managing complex diaries, travelarrangementsand executive administration.
Be comfortable working within a fast-paced environment with multiple competing priorities.
Experience working within a dynamic and rapidly changing business environment.
Experience supporting senior leaders within a high-profile organisation.
Experience coordinating projects and tracking multiple workstreams simultaneously.
Prior to the role it is essential that you demonstrate:
Excellent written and verbal communication skills.
Strong attention to detail and commitment to producing high-quality work.
Advanced Microsoft Office skills, including PowerPoint, Excel,Outlookand Word.
The ability to communicate effectively with a diverse range of internal and external stakeholders.
Exceptional diary management and travel coordination capability.
Strong organisational and prioritisation skills.
The ability to work under pressure whilst managing changing priorities and tight deadlines.
Confidence working independently and using initiative to solve problems.
Experience preparing presentations, reports,agendasand meeting documentation.
Minute-taking experience and the ability to accurately capture actions and decisions.
Strong project coordination and reporting capability.
Financial administration experience, including expenses and budget support.
Knowledge of Formula 1 would beadvantageous.
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:
- Private Healthcare scheme
- Dental Care
- 4 x Grand Prix Paddock passes per season
- Enhanced maternity/paternity leave and other family planning policies
- A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
- Free healthy snacks in our offices
- Subsidised canteen in Biggin Hill, serving breakfast and lunch
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
- Opportunities to develop and request training for your role via our in-house Learning and Development team
- Discount on F1 merchandise
- Discount at F1’s experiences including F1 Arcade and F1 Drive
- Perkbox benefit portal and more
Commercial
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