PA to Deputy Chief Nurse and NS&Q Admin Co-Ordinator

Coventry and Warwickshire Partnership Trust; Coventry; On-site; GBP 27,000 - 31,000; Full time

Job summary

A local healthcare provider in Coventry is seeking a PA to Deputy Chief Nurse. Responsibilities include managing schedules, providing administrative support to nursing teams, and overseeing workloads. The ideal candidate will have strong organisational and communication skills. The role offers generous leave and development opportunities.

Benefits

Generous annual leave

Excellent learning and development opportunities

Salary sacrifice schemes

Employee discounts

Wellbeing support

Qualifications

• Experience in administrative support in a healthcare setting.
• Ability to manage multiple tasks and meet deadlines.
• Excellent interpersonal skills for liaising with various stakeholders.

Responsibilities

• Oversee administrative staff and build positive relationships.
• Provide efficient administrative support to nursing teams.
• Manage the Deputy Chief Nurse’s diary and meetings.
• Prepare agendas and take accurate minutes in meetings.

Skills

Organisational skills

Communication skills

Team management

Initiative

Job description

Overview

A Vacancy at Coventry and Warwickshire Partnership NHS Trust.

To provide a comprehensive administration function/secretarial role to the Deputy Chief Nurse and other Senior Managers within the team.

Responsibilities

• Oversee the workload of direct reports (Administrative staff Band 3) within the Safety and Quality team and build positive working relationships with all team members, ensuring capability and capacity. Complete appraisals and regular supervision, ensuring any leave is recorded.
• Provide efficient administrative support to the Nursing, Safety and Quality teams in accordance with Departmental, Trust and National standards, policies and procedures.
• Use own initiative and work unsupervised, plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the Organisation.
• Raise POs on the Integra system and keep a record of all spending made.
• Provide a comprehensive, efficient and professional PA support service to the Deputy Chief Nurse and wider Senior Management Team, working collaboratively with other members of the wider Nursing, Safety and Quality team.
• Line manage the Band 3 administrators, offering support to prioritise their workloads. Complete regular supervision and appraisals, and record any leave taken.
• Manage the Deputy Chief Nurse’s diary and meetings, requiring a high level of organisation and coordination.
• Monitor work requests delivered to a joint admin inbox and ensure tasks are completed accurately and in a timely manner.
• Prepare agendas and collate relevant attachments, attend meetings and take accurate minutes and action trackers for meetings in a timely manner.
• Assess, prioritise and organise own workload to ensure deadlines are observed and duties performed efficiently.
• Responsible for the effective and efficient delivery of a comprehensive administrative support service.
• Provide a comprehensive administrative service to the Nursing, Safety and Quality Team including word processing, drafting and producing reports/letters/business documents, ensuring any follow-up action is taken.
• Support senior leaders in organising and taking minutes of meetings, maintaining up-to-date action plans and managing attendance.

Organisation and Standards

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond. We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

Benefits

• Generous annual leave entitlement which increases during your time with us
• Excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• Salary sacrifice schemes for lease car/vehicle, Cycle to Work, home and electronics, gym membership and more
• Discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• Wellbeing support, including an in-house counselling service, external helpline and more
• Staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Please see the Job Description for PA to Deputy Chief Nurse and NS&Q Admin Co-ordinator for the full description and person specification.

This advert closes on Sunday 14 Sep 2025