PA to Centre Manager

The Shrewsbury and Telford Hospital Nhs Trust Charity; West Midlands Combined Authority; On-site; GBP 26,000 - 30,000; Full time

Job summary

Ein etabliertes Unternehmen im Gesundheitswesen sucht einen hochorganisierten und enthusiastischen Personal Assistant für das Onkologie-Management-Team. In dieser Rolle sind Sie verantwortlich für die Bereitstellung eines umfassenden sekretariats- und administrativen Services. Sie werden die erste Anlaufstelle für den Center Manager sein, Telefonanfragen bearbeiten und Meetings organisieren. Diese Position bietet die Möglichkeit, in einem unterstützenden Team zu arbeiten und einen positiven Einfluss auf die Patientenversorgung zu haben. Wenn Sie hervorragende Kommunikationsfähigkeiten besitzen und in einem dynamischen Umfeld arbeiten möchten, freuen wir uns auf Ihre Bewerbung.

Benefits

Generöse jährliche Urlaubsansprüche

Zugang zu NHS-Rabatten

Flexible Arbeitszeiten

Zugang zum NHS-Pensionsschema

Gehaltsopferprogramm

Qualifications

• Erfahrung in der Bereitstellung von Sekretariatsunterstützung für einen Manager.
• Fähigkeit zur Erstellung von Agenden und Protokollen sowie zur Verwaltung von Terminen.

Responsibilities

• Erster Ansprechpartner für den Center Manager sein.
• Verwaltung von Terminen und E-Mails sowie Organisation von Meetings.

Skills

Kommunikationsfähigkeiten

Organisation

Zeitmanagement

Vertraulichkeit

Education

NVQ 3 in Business Administration

RSA / OCR Typing Qualification

Tools

Microsoft Office

Oracle

Health Roster

MS Teams

TRACS

Job description

The Shrewsbury and Telford Hospital NHS Trust

About

The Shrewsbury and Telford Hospital NHS Trust is the main provider of district general hospital services for nearly half a million people in Shropshire, Telford & Wrekin and mid Wales.



. Our main service locations are The Princess Royal Hospital in Telford and The Royal Shrewsbury Hospital in Shrewsbury, which together provide 99% of our activit



ty. Both hospitals provide a wide range of acute h tal services including accident & emergency, outpatients, diagnostics, inpatient medical care and critical care. During 2012/13 the Princess Royal Hospital became our main specialist centre for inpatient head and neck surgery with the establishment of a new Head and Neck ward and enhanced outpatient facilities. It also became our main centre for inpatient Women and Children’s services following the opening of the Shropshire Women and Children’s Centre in September 2014. During 2012/13, The Royal Shrewsbury Hospital became our main specialist centre for acute surgery with a new Surgical Assessment Unit, Surgical Short Stay Unit and Ambulatory Care facilities. Together the hospitals have just over 700 beds and assessment & treatment trolleys. Alongside our services at The Princess Royal and Royal Shrewsbury, we also provide community and outreach services such as: Consultant-led outreach clinics (including the Wrekin Community Clinic at Euston House in Telford); Midwife-led units at Ludlow, Bridgnorth and Oswestry; Renal dialysis outreach services at Ludlow Hospital; Community services including Midwifery, Audiology and Therapies.

























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Contact

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Key details

Location

SiteThe Royal Shrewsbury HospitalAddressMytton Oak RoadTownShrewsburyPostcodeSY3 8XQMajor / Minor RegionShropshire

Contract type & working pattern

ContractBank: 6 monthsHoursFull time - 37.5 hours per week (part time hours may be considered.)

Salary

Salary£26,530 - £29,114 per annum/pro rataSalary periodYearly

Grade(NHS AfC: Band 4)

Specialty

Main areaAdmin and Clerical

Job overview

INTERNAL VACANCY

We are looking to recruit a highly organised, enthusiastic and approachable individual with excellent communication skills (both written and verbal) into the role of Personal Assistant to join our busy but very friendly Oncology Management Team based at The Royal Shrewsbury Hospital.

The successful applicant will provide a high quality, comprehensive, personal secretarial and administrative service to the Centre Manager of the Lingen Davies Centre which covers Oncology, Haematology, Medical Physics and Radiotherapy.

The successful candidate will be expected to work accurately under pressure with the ability to manage and prioritise their own workload, provide and receive complex, sensitive or contentious information which may require tact, diplomacy and persuasive skills.

The ability to produce agenda's, take accurate formal minutes, track actions with action plans and ensure documentation is updated, is essential to this role.

Advert

Duties include, but are not limited to:

• Act as the first point of contact for the Centre Manager.
• Dealing with telephone enquiries, taking messages and escalating as necessary.
• Diary/email management.
• Organisation and minute taking of meetings.
• Management of Office systems.
• Preparation and maintenance of workforce documentation
• Preparation, typing and distribution of correspondence, reports and ad hoc papers.
• Co-ordination of A/L and S/L within the department..
• Regular use of Outlook, all Microsoft packages, Oracle, Health Roster, MS Teams & TRACS (experience of these would be advantageous)
• Dealing with issues of confidential and sensitive nature.
• Exposure to patient information that can be of an upsetting nature
• Management of the booking calendar for the Centre Manager.
• Plan and co-ordinate Employee-led appraisals on behalf of the Cancer Services management in line with Trust policy.
• Co-ordination / management of the wig service

Working for our organisation

The Shrewsbury and Telford Hospital NHS Trust can offer you a great opportunity to work within supportive friendly teams, with excellent professional NHS job development opportunities.

The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by a set of values about which we care deeply, and the Oncology Centre is seeking to recruit a Personal Assistant who exemplifies the values to join our team.

The successful applicant will be joining the Oncology Management Team based at The Royal Shrewsbury Hospital. As a department we work closely with the Clinical teams . We promote a friendly, approachable and supportive team atmosphere to deliver a high standard service.

SaTH offers great benefits which include:

• Generous Annual Leave Entitlement
• Access to NHS Discounts
• Flexible Working
• Access to NHS Pension Scheme
• Salary Sacrifice Scheme

Detailed job description and main responsibilities

For full duties and responsibilities, please refer to the attached document entitled Job Description.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation.

If successful, by completing your application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

If you require the application form in an alternative format, please contact the Recruitment Team on 01743 492402.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised. Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.

We commit to removing barriers for people with disabilities or long-term health conditions in recruitment, training, and career progression. We will offer an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible. In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.

We are committed to offering an interview to applicants from the Armed Forces community who meet the minimum criteria for the position. In addition, for those who are successfully appointed from the Armed Forces community, the Trust are committed to recognising previous service and rank in terms of pay, annual leave and other terms and conditions.

We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

We are committed to making the Trust a great place to work, where all staff can reach their full potential and bring their whole self to work. We believe in promoting and enhancing inclusion, diversity and equality and welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender, disability, race, religion or sexual orientation.

Don’t meet every single requirement? Studies have shown that women and people from an Ethnic minority background are less likely to apply for jobs unless they meet every single qualification. At The Shrewsbury and Telford Hospital NHS Trust, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

We aim to create a trusting, flexible workplace, that attracts talent and enables everyone to be their best working self. Many of our colleagues work flexibly in many different ways, including part-time. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise a fair and equitable process that balances your needs, the needs of our patients and service delivery.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

Person specification

Education and Training

Essential criteria

• NVQ 3 Business Administration or equivalent qualification/experience
• RSA / OCR Typing Qualification
• Microsoft Office Packages

Experience and knowledge

Essential criteria

• Experience of providing secretarial support to a manager
• Experience of producing agendas, minute taking, tracking actions, diary management
• Experience of team/workforce supervision
• Experience of a successful management of (a number of) projects
• Knowledge of full range of secretarial policies and procedures

Desirable criteria

• Experience of working in Cancer Services or a hospital setting.
• Experience of using relevant bespoke Health or Trust IT products such as e-Rostering software and ESR.

Documents

• Job pack - PA to Centre Manager (, 971.3)PDFKB

Further details / informal visits contact

NameSally HodsonJob titleCentre Manager for Oncology, Haematology.Email address [email protected]Telephone number01743 261000Additional information

Please call or email Sally Hodson for further information on Ext. 3523.

If you have problems applying, contact

AddressThe Shrewsbury and Telford Hospital NHS TrustShrewsbury Business Park1 Douglas CourtShrewsburyShropshireSY2 6LGTelephone01743 492402