PA/Secretary to Directors

Prime Recruitment Services; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruiting agency is seeking a PA/Secretary to support Directors and the management team. Responsibilities include managing diaries, preparing reports, and supervising administrative staff. Candidates must have five GCSEs and at least two years of relevant experience. The position is based in Belfast with pay of £20.02 per hour.

Qualifications

• Minimum 2 years of experience in diary management.
• Proven experience in secretarial/admin duties.
• Experience supervising administrative staff.

Responsibilities

• Manage diaries, meetings, and appointments.
• Handle confidential correspondence.
• Prepare reports, minutes, and committee papers.
• Act as first point of contact for visitors.

Skills

Diary management

Secretarial duties

Administration

Communication

Education

Five GCSEs (A-C including English) or equivalent

Job description

Overview

Job Title: PA/Secretary to Directors – Admin & Clerical

Start date: 13 Oct 2025  |  PAY: £20.02 per hour

Location: 4–10 Linenhall Street, Belfast, BT2 8BP, United Kingdom

Main Purpose of Job

As PA/Secretary to Directors, you will provide the full range of PA and secretarial support to the Directors and Departmental Management Team (DMT). Duties include:

• Managing diaries, meetings, and appointments
• Handling confidential correspondence and emails
• Preparing reports, minutes, and committee papers
• Filtering and making calls on behalf of directors
• Maintaining manual and electronic filing systems
• Supervising and motivating administrative staff
• Liaising with elected representatives, external bodies, and senior managers
• Organising travel and accommodation
• Taking shorthand/audio notes at meetings and preparing minutes
• Acting as first point of contact for visitors and enquiries

Essential Criteria

Applicants must have:

• Five GCSEs (A–C including English) or equivalent qualifications / computer-based assessment pass
• At least 2 years’ relevant experience in each of the following:
• Diary management & liaising with senior managers or elected members
• Secretarial/admin duties to deadlines (filing, correspondence, queries)
• Supervising admin staff

The Next steps

• Contact our team in our office
• Email your cv or Click Apply

Skills

• Admin
• Admin Work
• Admin Duties
• Administration
• Admin Clerk
• Administrative Duties
• Personal Assistant