PA/Secretarial/Admin/Finance Officer - The Forum Centre

Dorset Council UK; Blandford Forum; On-site; GBP 23,000 - 28,000; Full time

Job summary

An established industry player is seeking a highly organized and motivated PA / Secretarial / Administration / Finance Officer to support the Headteacher and Senior Leadership Team in a vibrant primary school. This diverse role blends administrative, secretarial, and financial responsibilities, ensuring the smooth operation of the school. You will be pivotal in managing diaries, handling correspondence, and overseeing the school budget. The ideal candidate will possess excellent interpersonal skills, strong IT proficiency, and a commitment to confidentiality. Join a supportive school community where you can make a real difference in a child-focused environment.

Benefits

Professional development opportunities

ICT training

Supportive school community

Dynamic role

Qualifications

• Strong IT skills with proficiency in Microsoft Office and SIMS.
• Minimum of 5 GCSEs including English and Maths required.

Responsibilities

• Manage diaries, appointments, and minute-taking for the Headteacher.
• Monitor and manage the school budget and financial reporting.
• Lead and manage the school office admin team effectively.

Skills

Interpersonal Skills

Communication Skills

IT Skills

Time Management

Confidentiality

Education

5 GCSEs (A*-C) including English and Maths

RSA Stage III or Word Advanced (ECDL)

Financial or administrative qualifications

Tools

Microsoft Office

SIMS

Job description

Actual Salary £23,942 - £27,290 per annum (Grade 8, SCP 12-20) pay award pending.

This job is Term Time Only for 37 hours per week and 39 weeks per year.

Are you a highly organised, confident, and motivated individual looking for a diverse and rewarding role in a vibrant primary school? We’re looking for a dedicated PA / Secretarial / Administration / Finance Officer to support the Headteacher and Senior Leadership Team in ensuring the smooth and efficient operation of our school.

About The Role

This is a multi-faceted position offering a blend of administrative, secretarial, and financial responsibilities. You will work closely with the Headteacher, staff, parents, governors, and external stakeholders—playing a vital role in the day-to-day running of the school.

Key Responsibilities

Personal Assistant to the Headteacher & SLT:

• Manage diaries, appointments, meetings and minute-taking.
• Handle correspondence, visitors, and calls with professionalism and discretion.
• Maintain filing systems and confidential records.

Finance

• Monitor and manage the school budget and school funding.
• Support budget forecasting, grant applications, and financial reporting.
• Handle orders, invoices, payroll forms, claims, and financial returns.
• Reconcile accounts and process income, including uniform orders.

Administration

• Lead and manage the school office admin team.
• Oversee SIMS and maintain accurate pupil and staff records.
• Manage recruitment admin, school admissions, exclusions, and attendance.
• Visitor reception, and safeguarding procedures.

About You

You will have:

• Excellent interpersonal and communication skills.
• Strong IT skills, including experience with Microsoft Office and SIMS.
• A high level of accuracy, confidentiality, and professionalism.
• The ability to work independently, manage multiple priorities, and supervise others.

Qualifications

• Minimum of 5 GCSEs (A*-C) including English and Maths.
• RSA Stage III or Word Advanced (ECDL) or equivalent is essential.
• Financial or administrative qualifications are desirable.

What We Offer

• A supportive, friendly school community.
• Opportunities for professional development and ICT training.
• A varied, dynamic role where no two days are the same.
• The chance to make a real difference in a child-focused environment.

Ready to Apply?

If you are proactive, flexible, and ready to bring energy and expertise to our team, we would love to hear from you! Apply by 25.04.2025 by clicking 'Apply' below.