PA + QMS Administration Assistant

GRIMSHAW; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Grimshaw, a leading architecture firm, is seeking a Junior PA in London. The role involves supporting Principals by managing diaries and coordinating travel, along with contributing to administrative and quality management efforts. Ideal candidates will demonstrate strong organizational skills and a proactive approach within a creative environment. We offer a competitive salary along with a generous benefits package.

Benefits

Generous benefits package

Flexible working policy

Qualifications

• Experience in the architectural/creative industry is desirable.
• Experience of ISO 9001 and 14001 is an advantage.

Responsibilities

• Manage busy diaries, coordinate appointments, and organise travel arrangements.
• Work closely with the administration team to maintain a polished front of house.
• Assist the Quality Management team in improving studio systems.

Skills

Administrative experience

Attention to detail

Multitasking

Microsoft Office

Communication skills

Job description

Grimshaw London is currently seeking a Junior PA to provide strong organisational and proactive support to three of our Principals. You will manage their busy diaries, coordinate appointments and organise travel arrangements (local and international). You will also work closely with the wider administration team to ensure that our front of house and studio is a polished and professional environment for both our guests and staff.

The role will also work into our Quality Management team who are responsible for maintaining and improving our Studio's systems and processes.

The ideal candidate will have a flexible, highly organised approach and with demonstrable experience of providing support in a similar environment.

Skills And Competencies

• Previous administrative experience
• Experience in the architectural/creative industry is desirable
• Experience in using Microsoft Office (outlook/word/excel)
• Confident
• Strong attention to detail
• Ability to multitask
• Able to use initiative
• Experience of ISO 9001 and 14001 an advantage
  
  

At Grimshaw, we encourage creativity and innovation and you can expect to work in a vibrant and fast-paced environment. For all of our roles, strong communication skills and appreciation of Grimshaw design ethos are crucial.

As well as offering a competitive salary of £30,000 + for the role, we offer a generous benefits package and flexible working policy.

Grimshaw is an equal opportunities employer. We welcome people from all backgrounds and recognise that in order to be successful, we need to create an inclusive environment where everyone can realise their potential and succeed.