PA / Office Manager – Design Agency, Central London - office based

FOURTEEN PEOPLE; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading international design agency in London is seeking a confident PA/Office Manager. You will provide high-level support to the leadership team, manage day-to-day office operations, and ensure smooth communication with teams across time zones. The ideal candidate will have 2–4 years' experience in a similar role and thrive in a creative and fast-paced environment. This is an office-based position in central London, with a half-day finish on Fridays.

Qualifications

• 2–4 years’ experience as a PA or Office Manager, ideally in a creative agency.
• Comfortable with a varied role that blends PA, office ops, and team culture.
• Discreet and trusted to manage confidential matters.

Responsibilities

• Provide PA support to the Founder & Directors.
• Manage diary, travel, and meeting coordination.
• Oversee office management and supplier relationships.

Skills

Organizational skills

Problem solving

Communication

Flexibility

Tech-savvy

Job description

A leading international design agency is looking to find a confident, capable and proactive PA/Office Manager to support the London office and act as a key liaison with their Dubai-based team.

This is a pivotal and continually developing role at the heart of a dynamic, entrepreneurial environment. You’ll provide high-level PA support to the Founding Partner (based between London and Dubai), occasional assistance to another senior leader, and ensure smooth day-to-day running of the studio. You will need to be able to think on your feet, have exceptional problem solving skills and be super flexible.

This is more than just diary management. You’ll be the trusted go-to for a busy, fast-paced leader — managing scheduling across time zones, ensuring logistics run smoothly, and occasionally stepping in to support with personal matters or property-related errands. At the same time, you’ll take ownership of the office environment — handling suppliers, setting up internal events and training, and keeping everything running efficiently.

Key Responsibilities

• Executive PA support to the Founder & Directors – extensive diary, travel and meeting coordination
• Monitor emails and respond on their behalf
• Remind Directors of tasks / deadlines / meetings
• Help complete timesheets and expenses on a monthly basis
• Liaison with the Dubai-based Office Manager to ensure aligned scheduling across locations
• Hands-on Office Management – managing relationships with suppliers, managing inventory of office supplies, ensure compliance with H&S.
• Booking training, overseeing onboarding, and supporting team wellbeing
• Support Operations Director with all office and IT operations
• Occasionally assisting with personal admin or property-related tasks in London
• Support Head of People, Culture & Engagement with scheduling interviews, onboarding materials, induction set up

About You

• At least 2–4 years’ experience in a PA or Office Manager role, ideally in a creative agency or design studio – something fast paced and creative!
• Highly organised, assertive and able to hold your own with senior leadership
• Comfortable with a varied role that blends PA, office ops, and team culture
• Confident managing a strong, entrepreneurial personality with professionalism and calm
• Discreet, adaptable and trusted to manage confidential matters with maturity
• Tech-savvy, great with details, and happy to take ownership of tasks from start to finish
• Bring your positive energy every day and your love for engaging with others and bringing the studio to life

This position is office based 5 days per week in central London - half day finish on Fridays

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.