PA/Office Manager

SINE DIGITAL; City of Westminster; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading digital marketing agency in London seeks a highly organised PA/Office Manager to support the CEO and ensure efficient office operations. The role includes managing calendars, overseeing daily operations, and engaging with stakeholders. Candidates should have at least 1 year of PA experience and proficiency with AI tools. This position offers a competitive salary, 25 days of holiday, and a modern office environment with flexible working arrangements.

Benefits

25 days holiday plus Christmas break

Health cash plan after 3 months

Work from home equipment allowance

Employee assistance programme

Qualifications

• At least 1 year of PA experience, preferably with leaders in different time zones.
• Experience in office management and event planning is a plus.
• Strong skills in Microsoft Office and Google Drive.

Responsibilities

• Manage the CEO's calendar and schedule meetings efficiently.
• Oversee daily office operations and facilities.
• Act as a point of contact for stakeholders.

Skills

Organisational skills

Proactive communication

Multitasking

Discretion

Relationship building

Tools

Microsoft Office

Google Drive

AI tools

Job description

Description

We're looking for a highly organised and proactive PA/Office Manager to support our CEO and ensure the smooth running of our London HQ. This hybrid role combines executive support with day-to-day office operations. You'll manage diaries, meetings, travel, and communications for the leadership team while maintaining an efficient, welcoming workspace.

You will be a key contact across the business, anticipating needs, juggling priorities, and driving internal organisation with calm efficiency. This role is ideal for someone who enjoys wearing multiple hats, uses technology (including AI tools) to work smarter, and thrives in a dynamic environment.

This position requires a minimum of three days in the office (Tuesday to Thursday), with flexibility for a fourth day as needed.

RESPONSIBILITIES

• PA support
• Manage the CEO's calendar and schedule meetings efficiently
• Prepare presentations, reports, and documentation
• Act as a point of contact for stakeholders
• Handle sensitive information with discretion
• Monitor and manage emails, leveraging AI tools
• Coordinate meetings and follow-ups
• Arrange travel logistics for the CEO
• Prepare meeting rooms for client and board meetings

• Office Management
• Oversee daily office operations and facilities
• Represent SINE in tenant meetings and follow up
• Maintain office supplies and handle calls
• Plan team events and support health and safety procedures
• Coordinate IT onboarding for new staff
• Support internal projects and initiatives

REQUIREMENTS

• At least 1 year of PA experience, preferably with leaders in different time zones
• Proficiency with AI tools for admin tasks
• Experience in office management and event planning is a plus
• Strong skills in Microsoft Office and Google Drive
• Excellent organisational and multitasking abilities
• Positive attitude, discretion, and confidentiality
• Strong communication skills and ability to build relationships

BENEFITS

• 25 days holiday plus Christmas break and additional days based on service
• Competitive salary, reviewed annually
• Early finish at 3 pm on Fridays (business dependent)
• Family-friendly and personal leave policies
• Health cash plan after 3 months
• Employee assistance programme
• Work from home equipment allowance
• Occasional free event tickets
• Modern office in Fitzrovia with local discounts
• Active social calendar and input opportunities

LOCATION

Our offices are located in Fitzrovia, near Goodge Street, Tottenham Court Road, and Warren Street stations.

ABOUT USSINE DIGITAL

SINE Digital is a leading digital marketing agency with offices in London and New York. We focus on innovative digital solutions for entertainment, fashion, and e-commerce brands, emphasizing a positive work environment and inclusive culture. We are an equal opportunity employer and welcome applicants from all backgrounds. For support during the recruitment process, contact us at [e-mail].