PA / Office Coordinator (4-Day Workweek)

JR United Kingdom; Peterborough; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading luxury menswear brand is looking for a Personal Assistant & Office Coordinator to support senior leadership and ensure smooth daily office operations. This role requires excellent organisational skills and a passion for fashion. The ideal candidate will thrive in a dynamic environment while upholding professionalism and discretion regarding confidential information.

Benefits

Competitive pay

Development opportunities

Collaborative atmosphere

Qualifications

• Proven experience as a Personal Assistant or Office Coordinator in a fast-paced environment.
• Strong organisational, multitasking skills and a proactive mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Manage schedules, meetings, and travel arrangements for stakeholders.
• Oversee daily office operations and maintain an organised workspace.
• Coordinate team events and handle administrative tasks.

Skills

Organisational skills

Multitasking

Communication

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

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PA / Office Coordinator (4-Day Workweek), Peterborough

Location: Kensington High Street, London

Working arrangements: 4-day workweek (Monday to Thursday)

Immediate Start

Client:

Location:

Peterborough, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

4

Posted:

07.06.2025

Expiry Date:

22.07.2025

Job Description:

• Location: Kensington High Street, London
• Working arrangements: 4-day workweek (Monday to Thursday)
• Immediate Start

About us

LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.

Position overview

We are seeking a Personal Assistant & Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office including HR-related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.

Key responsibilities

• Provide personal assistance to stakeholders, managing their schedules, meetings, and travel arrangements.
• Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
• Oversee daily office operations, ensuring the space is well-maintained, organised, and stocked with supplies.
• Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support.
• Plan and support team events, meetings, and projects, from catering to logistics.
• Assist with documentation, record-keeping, and ad hoc administrative tasks to support team efficiency.
• Support onboarding activities and maintain a welcoming environment for new employees.

Person specification

• Proven experience as a Personal Assistant, Office Coordinator, or similar role, ideally in a fast-paced environment.
• Strong organisational and multitasking skills, with a proactive and problem-solving mindset.
• Excellent written and verbal communication skills.
• Professionalism and discretion, especially with confidential information.
• Ability to work autonomously and collaboratively.
• Proficiency with Microsoft Office, Google Workspace, and calendar tools.
• Interest in luxury fashion and LUCA FALONI values.

Why Join Us?

LUCA FALONI offers a vibrant environment where you can grow and contribute. Join us to support a well-organised office and a passionate team dedicated to quality and sustainability. We offer competitive pay, development opportunities, and a collaborative atmosphere.

If you are organised, detail-oriented, and passionate about fashion, we want to hear from you! Please submit your resume highlighting your experience.

We are an equal opportunity employer. If you require accommodations or have questions about our recruitment process, please contact us confidentially. We do not work with recruitment agencies.

Note: Due to high application volume, only shortlisted candidates will be contacted. If you do not hear from us within two weeks, consider your application unsuccessful this time. We encourage you to follow us for future opportunities. Thank you for your interest!