PA / Office Coordinator (4-Day Workweek)

Luca Faloni; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

Luca Faloni is seeking a Personal Assistant & Office Coordinator to support senior leadership and ensure smooth office operations. This role involves scheduling, managing communications, and maintaining a well-organized environment in a luxury menswear brand. Ideal candidates will have strong organizational skills, experience in a similar role, and a passion for fashion and fine craftsmanship.

Benefits

Vibrant work environment

Development opportunities

Qualifications

• Proven experience as a Personal Assistant or Office Coordinator, preferably in a fast-paced environment.
• Excellent written and verbal communication skills.
• Professionalism and discretion with confidential information.

Responsibilities

• Manage schedules, meetings, and travel arrangements for stakeholders.
• Oversee daily office operations and maintain supplies.
• Support onboarding activities and maintain an organized workspace.

Skills

Organizational skills

Multitasking

Problem-solving

Communication

Education

Experience in a similar administrative role

Tools

Microsoft Office Suite

Google Workspace

Job description

6 days ago Be among the first 25 applicants

This range is provided by Luca Faloni. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

• Location: Kensington High Street, London
• Working arrangements: 4-day workweek (Monday to Thursday)
• Immediate Start

About us

LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.

Position overview

We are seeking a Personal Assistant & Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office including HR related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.

Key responsibilities

• Provide personal assistance to several stakeholders, managing their schedules, meetings, and travel arrangements.
• Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
• Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies.
• Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support.
• Plan and support team events, meetings, and special projects, from catering arrangements to event logistics.
• Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency.
• Support with onboarding activities and maintaining an organised, welcoming environment for new employees.

Person specification

• Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment.
• Strong organisational and multitasking skills, with a proactive and problem-solving mindset.
• Excellent written and verbal communication skills.
• Professionalism and discretion, especially when handling confidential information.
• Ability to work autonomously and collaborate effectively with various team members.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
• A genuine interest in the luxury fashion industry and the LUCA FALONI brand values.

Why Join Us?

LUCA FALONI offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you’ll play a key role in maintaining a well-organised, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team.

If you are a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience.

We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process.

We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule.

Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Public Relations

• Industries

  Retail Luxury Goods and Jewelry

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