PA - Head of Investment Property Management

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Personal Assistant/Team Administrator to provide essential support to senior management. This role involves managing schedules, organizing travel, and preparing meeting materials, ensuring that executives can focus on strategic initiatives. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong organizational abilities. Join a dynamic team committed to fostering an inclusive workplace where your contributions will be valued and recognized. If you're ready to elevate your career and make a meaningful impact, this opportunity is for you.

Qualifications

• Prior experience in Team Administration or Personal Assistant roles.
• Marketing experience would be advantageous but not essential.

Responsibilities

• Provide comprehensive support to the Head of Professional Services.
• Organise meetings, travel, and maintain team records.
• Assist with drafting pitch documents and presentations.

Skills

Excellent written and oral communication skills

Time management

Organisational skills

Proactive attitude

Microsoft Office proficiency

Typing speed (60 wpm)

Education

Degree (ideally)

Tools

Salesforce

Job description

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PA - Head of Investment Property Management, London

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Client:

Location:

London, United Kingdom

Job Category:

Finance

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EU work permit required:

Yes

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Job Reference:

55c643418d0b

Job Views:

4

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Job Description

We are seeking an experienced Personal Assistant/ Team Administrator, who is looking to take that next step in their career. This role will see the successful candidate providing proactive, efficient, and effective PA support to the head of division plus assistance to the head of client strategy in business development activities.

Main Responsibilities:

• Comprehensive support to the Head of Professional Services, including but not limited to, Co-ordinating and updating diaries, organising travel and hotels.
• Ad hoc support to the rest of the team when required.
• Arranging quarterly and monthly meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
• Raising ad hoc fee invoice as required.
• Adding new clients onto Salesforce and making sure that all records are kept up to date.
• Typing up of letters and creating mail merges, some dictation required.
• Organising the annual team day and any other events for the department and London based team.
• Monitoring all sickness and holidays for the immediate team.
• Dealing with telephone queries from a range of internal and external parties.
• Assist with the drafting of pitch documents inc responses to RFP’s.
• Involvement in drafting PowerPoint presentations for pitches and internal purposes.
• Carry out any other reasonable management requests.

Qualifications

Skills:

• Excellent written and oral communication skills.
• Excellent time management and organisational skills.
• Ability to work under pressure and to tight deadlines.
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
• Must be able to pick up new systems.
• Must be a team player who is able to follow instructions.
• Strong knowledge of Microsoft Office products.
• Accurate typist with a minimum of 60 wpm for both audio and copy typing.

Qualifications:

• Prior experience in a similar role either Team Administration or Personal Assistant.
• Marketing experience would be a bonus but not essential.
• Ideally degree educated although not essential.

Additional Information

Colliers is committed to providing equal opportunities to all individuals, irrespective of their race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by applicable laws.

We believe in fostering a diverse and inclusive workplace that empowers individuals to thrive and contribute to our collective success.