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PA and Office Manager to £60,000

Love Success Recruitment

City Of London

On-site

GBP 30,000 - 50,000

Full time

29 days ago

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An established industry player is seeking a proactive Personal Assistant and Office Manager to support their CEO and COO in a dynamic office environment. This pivotal role involves managing complex calendars, organizing travel itineraries, and ensuring smooth office operations. The ideal candidate will thrive in a sociable team, demonstrating strong multitasking abilities and a solid work ethic. Join a friendly firm where your contributions will make a significant impact on the efficiency of operations and the success of the leadership team. If you are organized, competent, and ready to take ownership of key administrative functions, this is the perfect opportunity for you.

Proven experience in high-level administrative support for senior executives.
Strong organizational skills and ability to manage multiple tasks efficiently.

Provide comprehensive administrative support to CEO and COO, managing complex schedules.
Organize and coordinate company events and team-building activities.

Administrative Support

Office Management

Multitasking

Communication Skills

Event Management

Experience in supporting senior Executives

Experience in SME client-driven environments

CRM Software

Fully office based role (Every other Monday work at home)

Hours: 08.30- 17.30/ 09.00-18.00

Our client, a boutique client services firm with a friendly and sociable team based at their West End office, is looking for an established Personal Assistant and Office Manager to support the CEO and COO, whilst taking ownership of key administrative functions across the business. This is a pivotal role in ensuring smooth office operations, while directly assisting the Executives to manage their time, projects and business relationships effectively.

The ideal candidate will have solid experience of supporting senior Executives, ideally in a SME client driven business environment, and can demonstrate broad experience across a wide range of duties within their previous roles such as office management, marketing and event management. This role would suit someone who thrives working in an SME and who is proactive, organised, competent in multitasking and brings a strong work ethic.

Key Responsibilities:

Provide high level administrative support to the COO and CEO, managing complex calendars, scheduling multi-party meetings etc.
Prepare detailed itineraries for international and domestic travel including flights, accommodation and transportation.
Draft, proofread and edit reports, presentations and correspondence for internal/external stakeholders.
Liaison with key clients, stakeholders, and business partners representing the CEO and COO in a professional and approachable manner.
Establish, implement and refine office procedures, processes and workflows for optimum efficiency.
Manage inventory and office supplies ensuring the office is stocked with necessary materials and equipment.
Liaise with building management and external vendors for facilities management.
Take ownership of organising and coordinating company events, offsites and team building activities.
Reconciliation of expenses for Executives.
CRM updating and management.

We will be shortlisting candidates based on recent and relevant transferable experience.

Salary will be based on experience.

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