Pa/ Admin

Imperial College London; Greater London; On-site; GBP 34,000 - 48,000; Full time

Benefits offered by this job

43 days annual leave

Generous pension schemes

Flexible working from day one

Family leave packages

On-site leisure facilities

Cycle-to-work scheme

Interest-free season ticket loans

Job summary

Imperial College London, Division of Cancer, Department of Surgery and Cancer, seeks an experienced Personal Assistant to provide high-level executive support to five Professors. You will manage complex diaries, coordinate travel, draft communications, and support grant applications while liaising with senior staff and academic teams.

The role offers opportunities to contribute to seminars, conferences, and collaborations in a world-leading research environment with generous benefits and a

Qualifications

• Proven experience as personal or executive assistant to senior colleagues.
• Experience in a research, higher education, scientific or healthcare environment is desirable.
• Strong written accuracy and numerical skills are essential.

Responsibilities

• Complex diary management for five Professors and arranging appointments and visits.
• Drafting correspondence and reports, preparing presentations, and coordinating travel arrangements.
• Supporting grant applications to funder deadlines, processing invoices and expenses, and raising purchase orders.
• Organising seminars and arranging visits of external speakers, including travel and transport.
• Supporting undergraduate and postgraduate educational activities with the Division and Departmental teams.

Job description

The Division of Cancer, in the Department of Surgery and Cancer, is seeking a highly motivated and experienced Personal Assistant to provide high-level professional executive support to the offices of five Professors.

The Professors supported are a mixture of clinical and non-clinical academics, and the work of the office follows their research: grant applications and funder deadlines, laboratory and facility purchasing, international collaborations, publications, seminars and conferences, and the staff and students behind them. The postholder will play a pivotal role in supporting the five Professors, undertaking a wide range of duties and organisational responsibilities as directed by the Divisional Manager - Cancer.

The postholder will be responsible for the effective and efficient day-to-day management and organisation of the offices of the Professors and will provide administrative support. Key responsibilities will include, but are not limited to, complex diary management, arranging appointments and visits, drafting correspondence and reports, preparing presentations, making national and international travel arrangements, supporting grant applications to funder deadlines, raising purchase orders and processing invoices and expenses, organising seminars and the visits of external speakers including their travel and transport to College, and supporting undergraduate and postgraduate educational activities within the Division in conjunction with the appropriate Departmental and Divisional administrative teams.

The postholder will have a proactive approach and possess exceptional organisational, prioritisation and communication skills, with the ability to use their initiative to prioritise and manage complex tasks and diary arrangements across several senior people at once. The postholder will be confident working independently and with ambiguity, as well as being a strong team player. Strong written accuracy and numerical skills are essential, as is either a working knowledge of scientific terminology or the ability to acquire it quickly.

Proven experience in a similar role, supporting senior colleagues as a personal or executive assistant, is essential, as is experience of working in a research, higher education, scientific or healthcare environment. Experience of research administration, grant applications or student administration would be an advantage.

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 43 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various and resources to support your personal and professional .