P/Time Personal Assistant

JR United Kingdom; Stevenage; On-site; GBP 8,000 - 12,000; Part time

Job summary

A leading company is seeking a detail-oriented Part-time Personal Assistant to support a Data Scientist. Your role will involve managing calendars, taking meeting notes, and assisting with project coordination tasks. This position offers a pay rate of £17 per hour plus holiday pay, with an immediate start for a three-month contract.

Qualifications

• Experience in administrative support roles, preferably in research or scientific environments.
• Strong communication and organizational skills.
• Proficiency in virtual meeting platforms.

Responsibilities

• Take meeting notes and proofread documents for clarity and accuracy.
• Assist in planning and updating calendars.
• Coordinate meetings and manage tasks.

Skills

Communication skills

Attention to detail

Organizational skills

Problem-solving

Tools

Zoom

Office software

Task management apps

Job description

Part time Personal Assistant - £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project coordination. The successful candidate will support the Data Scientist's daily activities and help ensure efficient project management.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in short-term and long-term planning, updating calendars and informing colleagues about project timelines and estimates.
• Collaborate with the Data Scientist to plan around health-related issues, such as managing projects around treatment, side effects, and time off.
• Coordinate and prepare for 1-1 meetings with the Data Scientist's line manager, appraisals, and other internal and external meetings.
• Prompt the Data Scientist to complete tasks using various apps designed to assist with task management.

PERSON SPECIFICATION

• Previous experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail, with the ability to take accurate meeting notes and proofread documents effectively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proactive problem-solving and project coordination skills, with adaptability to changing priorities.
• Sensitivity and understanding when planning around health-related issues, maintaining confidentiality and discretion.
• Proficiency in Zoom and other virtual meeting platforms, along with basic knowledge of office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion, marital status, or pregnancy and maternity.