P/Time Personal Assistant

JR United Kingdom; Crawley; On-site; GBP 13,000 - 16,000; Part time

Job summary

A leading recruitment agency is seeking a proactive Part-time Personal Assistant to provide essential support to a Data Scientist in Crawley. The role includes tasks such as minute taking, document proofreading, and calendar management, primarily on Mondays and Fridays. Candidates should possess strong communication and organizational skills, with prior experience in administrative support, to effectively assist with project coordination and sensitive health-related planning.

Qualifications

• Previous experience in administrative roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail.
• Excellent organizational and time management skills.

Responsibilities

• Take notes during meetings ensuring accurate documentation.
• Proofread emails and documents prepared by the Data Scientist.
• Coordinate project timelines and update calendars.

Skills

Communication

Attention to Detail

Organizational Skills

Proactive Problem-Solving

Tools

Zoom

Office Software

Task Management Apps

Job description

Social network you want to login/join with:

P/Time Personal Assistant, Crawley, West Sussex

Client:

Gray & Associates Recruitment Services

Location:

Crawley, West Sussex, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

04.06.2025

Expiry Date:

19.07.2025

Job Description:

Part-time Personal Assistant - £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project support. The successful candidate will support the Data Scientist's daily activities and project coordination efforts.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in planning, updating calendars, and informing colleagues about project timelines and estimates.
• Coordinate with the Data Scientist to plan around health-related issues, managing projects around treatment, side effects, and time off.
• Prepare for 1-1 meetings with the Data Scientist's line manager, appraisals, and other meetings.
• Prompt the Data Scientist to complete tasks using various apps designed for task management.

PERSON SPECIFICATION

• Previous experience in administrative roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail, with the ability to take accurate notes and proofread effectively.
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
• Proactive problem-solving and project coordination skills, adaptable to changing priorities.
• Sensitivity and understanding when planning around health issues, maintaining confidentiality and discretion.
• Proficiency in Zoom and other virtual meeting platforms, along with basic office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.