Outreach & Education Administrator

Scottish Opera; Glasgow; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

Scottish Opera is seeking an organised Outreach & Education Administrator to join our busy team in Glasgow. You will provide essential administration across education and outreach projects, workshops and events.

The role involves payroll preparation, contracts and employee paperwork, data collation and scheduling, with a flexible mix of office and home-working hours (18 hours per week; Mon, Wed, Fri on-site; remaining hours can be worked from home).

Qualifications

• Experience in arts administration is welcome but not essential.
• Proficient IT skills and accurate record-keeping.
• Ability to manage deadlines and a varied workload with initiative.

Responsibilities

• Provide essential administrative support across education and outreach projects.
• Prepare payroll and financial information, coordinate contracts and employee paperwork.
• Maintain accurate records and collate project data.
• Support departmental meetings and scheduling; liaise across teams.

Skills

Administration

IT skills

Organisational skills

Attention to detail

Communication

Job description

Scottish Opera is looking for an organised and proactive Outreach & Education Administrator to join our busy Outreach & Education Department.

This is an excellent opportunity for someone who enjoys administration, working with a variety of people and keeping things running smoothly in a fast-paced environment. You’ll provide essential administrative support across the department’s programme of education and outreach projects, workshops, events and activities.

You’ll be responsible for a varied range of tasks, including preparing payroll and financial information, coordinating contracts and employee paperwork, maintaining accurate records, collating project data and supporting departmental meetings and scheduling. You’ll work closely with colleagues across Outreach & Education as well as Finance and People & Culture.

We’re looking for someone with previous administrative experience, excellent organisational and IT skills, and a strong eye for detail. You’ll be confident managing deadlines, communicating with colleagues and handling a varied workload with accuracy and initiative. Experience in arts administration would be welcome, but is not essential.

This role is based at our Production Studios on Edington Street, Glasgow. The standard hours are 18 hours per week, with Mondays, Wednesdays and Fridays as essential office days, and flexibility around the remaining hours, including up to 6 hours working from home. If you’re a positive, reliable and well-organised administrator who would enjoy supporting the work of Scottish Opera’s Outreach & Education Department, we’d love to hear from you.

Join us and play your part in bringing opera and creative learning opportunities to people and communities across Scotland.

All candidates must be able to demonstrate a pre-existing right to work in the UK and documentary proof of this will be requested at interview.

At Scottish Opera, our mission is to speak powerfully through all our work in order to entertain, inspire, surprise, challenge and delight audiences throughout Scotland, the rest of the UK and internationally. We know that having a diverse workforce is essential if we are going to deliver our mission.

We are committed to promoting equality and ensuring that no one is denied opportunities or discriminated against through prejudice or exclusion due to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We particularly encourage applications from people that are under-represented in the Performing Arts and at Scottish Opera including those from black, Asian and minority ethnic backgrounds and disabled people. We have supportive working practices and work towards providing wherever possible a working environment that is inclusive and accessible for those with caring responsibilities.

This diversity of thought paired with a culture of inclusion is vital for us to continue to create work that is for everyone. This makes Scottish Opera a great place to work, where people are valued for who they are.

We are committed to treating all applicants fairly and equally.

Scottish Opera strives to be an equal opportunities employer and is subsidised by the Scottish Government. Registered Number SC037531. Scottish Charity Number SC019787.