Other Available Positions

FluidOne; Colgate; On-site; GBP 32,000 - 43,000; Full time

Benefits offered by this job

Subsidised health and dental care

Employee Assistance Programme (EAP)

Life assurance (3x salary)

Pension contribution – 5%

Job summary

FluidOne is seeking an AP Team Leader to guide the Accounts Payable team, act as escalation point for complex queries, and optimise end-to-end workflows. You will maintain strong internal controls, prevent payment errors and support cash flow management across the finance function.

The role requires experience leading AP teams, data entry accuracy and automation awareness. Based in the UK, you will liaise with suppliers, prepare payments, reconcile banks, and contribute to month-end processes

Qualifications

• Proven experience in a similar Accounts Payable Supervisor or Team Leader role.
• Experience managing or supervising a small team.
• Hands-on data entry and invoice processing in high-volume Accounts Payable.
• Experience automating AP processes with improvements implemented.
• Experience preparing inputs for short-term cash flow forecasting.
• Advanced Excel skills for data analysis, reporting and automation.
• Knowledge of double entry accounting.
• Excellent communication and stakeholder engagement.
• Experience using AI tools to enhance processes advantageous.

Responsibilities

• Supervise and support a small Accounts Payable team, allocating workload, coaching team members and reviewing the quality and accuracy of their work
• Manage end-to-end supplier invoice processing and data entry, ensuring accuracy and efficiency across the team
• Preparing payments and liaising with suppliers to resolve queries swiftly, maintaining strong supplier relationships
• Complete daily bank reconciliations to ensure all transactions are accurately reconciled.
• Supporting month-end procedures to ensure all accounts payable and banking requirements are completed
• Handling company credit card expenses, ensuring timely reconciliation
• Preparing inputs for short-term cash flow forecasts, working closely with the wider finance team. Cover the preparation of the full short-term cashflow when the Manager is on leave.
• Identifying, proposing and leading automation initiatives across AP processes, continually evolving ways of working
• Collaborating with team members across functions to deliver high-quality service with a focus on accuracy and timeliness

Skills

Accounts Payable

Team Leadership

Data Entry

Automation

Tools

Excel

Access Dimensions

MS Dynamics 365 Business Central

NetSuite

Job description

Established in 2006, FluidOne is an award-winning provider of secure Connected Cloud Solutions with a £110m turnover and consistently one of the highest Net Promoter Scores (NPS) in the industry. FluidOne has a strong company culture enjoyed by 460 staff and was ranked in the UK top 50 large companies to work for in the Best Companies awards 2023.

FluidOne supports the needs of 2,000+ customers, including 200 channel resellers, with IT and Cyber Security managed services underpinned by connectivity and communications solutions. A comprehensive managed service provider (MSP), FluidOne has in-house experts that specialise in providing solutions ranging from IT security and disaster recovery, to cloud hosting and Microsoft licence management. As AI becomes a core enabler of innovation, FluidOne’s vision is to lead the way in secure AI adoption, combining innovative Connected Cloud solutions with unmatched expertise and service, empowering businesses to thrive confidently in the AI era. The company consults with its customers to design solutions that complement their in-house IT structures; taking complex hybrid multi-site environments, to make them simple and secure, so end-users can access their business applications wherever they are.

Role Overview:

The AP Team Leader will guide the Accounts Payable team, act as the main escalation point for complex queries, and optimise end-to-end transactional workflows. This role supports the wider finance department by maintaining strong internal controls, preventing payment errors, and supporting steady cash flow management.

Responsibilities:

• Supervise and support a small Accounts Payable team, allocating workload, coaching team members and reviewing the quality and accuracy of their work
• Manage end-to-end supplier invoice processing and data entry, ensuring accuracy and efficiency across the team
• Preparing payments and liaising with suppliers to resolve queries swiftly, maintaining strong supplier relationships
• Complete daily bank reconciliations to ensure all transactions are accurately reconciled.
• Supporting month-end procedures to ensure all accounts payable and banking requirements are completed
  
• Handling company credit card expenses, ensuring timely reconciliation
• Preparing inputs for short-term cash flow forecasts, working closely with the wider finance team. Cover the preparation of the full short-term cashflow when the Manager is on leave.
• Identifying, proposing and leading automation initiatives across AP processes, continually evolving ways of working
• Collaborating with team members across functions to deliver high-quality service with a focus on accuracy and timeliness
  

Requirements :

• Proven experience in a similar Accounts Payable Supervisor or Team Leader role, including experience managing or supervising a small team
• Strong hands-on experience of data entry and invoice processing within a high-volume Accounts Payable environment
• Demonstrated track record of automating and evolving Accounts Payable processes, with examples of improvements successfully implemented
• Experience preparing inputs for short-term cash flow forecasting
• Proficient in Excel, with advanced skills for data analysis, reporting and process management and automation
• Experience using Access Dimensions, MS Dynamics 365 Business Central or NetSuite advantageous
• Knowledge of double entry accounting
• Excellent communication skills, with the ability to collaborate effectively within a team and engage professionally with stakeholders.
• Adaptable, service-driven, with a keen eye for detail, capable of working efficiently in a fast-paced environment
• Previous experience using AI tools to enhance processes advantageous

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Benefits after probationary period:

• Subsidised health and dental care
• Employee Assistance Programme (EAP)
• Life assurance (3x salary)
• FluidOne breakfast and refreshments on office days
• Pension contribution – 5% company contribution
• Generous holiday entitlement
• One day off for birthday
• Half price internet connectivity
• Department incentives

FluidOne is an equal opportunities provider and welcomes applications regardless of sex, marital status, ethnic origin, disability, religion, sexual orientation, or age.