OTDT Medical Director Office - Administration Assistant

NHS BUSINESS SERVICES AUTHORITY; Filton; On-site; GBP 24,000 - 27,000; Part time

Job summary

A healthcare organization in Filton is seeking a part-time administrative officer to support the Professional Development Team. The role includes a variety of tasks such as data management, dealing with queries, and general office duties. Ideal candidates will have relevant administrative experience and strong computer skills, particularly in Microsoft Office. The position also offers opportunities for personal and professional growth, making it a suitable role for individuals wanting to develop their careers.

Benefits

27 days annual leave (pro-rata)

NHS pension scheme

Continuous professional development

Qualifications

• Experience of dealing with confidential matters.
• Experience of servicing formal meetings.
• Experience of working with Microsoft Office packages.

Responsibilities

• Undertake administration and clerical duties in support of the Organ and Tissue Donation.
• Ensure all records are up to date and accurate.
• Input data onto Excel spreadsheets.
• Deal with queries and requests in relation to education and training courses.

Skills

Confidentiality

Microsoft Office

Clerical duties

Education

NQV Level 3 or equivalent experience

Job description

Overview

This role is an exciting opportunity which has come about due to the increasing workload supporting the business support officers within the Professional Development Team of the Organ and Tissue Donation Directorate of NHSBT. You will undertake a full induction and training programme and receive ongoing development to support you in your role and achieving your career ambitions. This role provides an excellent level of experience working primarily on administration of education and training courses for medical and nursing staff as well as the day-to-day support of the Professional Development team. The role is a great opportunity for anyone with a general administrative background who wants to develop their career.

Responsibilities

• Undertake administration and clerical duties in support of the Organ and Tissue Donation and Transplantation (OTDT).
• Ensure all records are up to date and accurate.
• Input data onto Excel spreadsheets.
• Receive and make telephone calls.
• Deal with queries and requests in relation to education and training courses.
• Undertake routine correspondence.
• Book hotels, travel etc.
• Maintain manual and electronic filing systems.
• General office duties such as minute taking, photocopying and scanning documents.

Travel, leave and benefits

• You may be required to undertake occasional travel and potential overnight stays to meet the requirements of the post (notice will be given). This is usually around 3-4 times per year.
• 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns).
• Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions

Culture and Development

We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.

Experience and Knowledge

• Experience of dealing with confidential matters.
• Experience of servicing formal meetings.
• Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent systems.

Qualifications and Training

• NQV Level 3 or equivalent experience of working in an Office/Administrator post.
• Demonstrates commitment to own continuous learning and development.

Additional information

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary—donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Salary: 24,937 to 26,598 per annum pro-rata

Contract: Part time