Order Management Specialist

Remote Worker LTD.; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Stock options

Hybrid work environment

Medical, Dental & Vision

401k Plan

Parental leave

25 days annual leave

Job summary

Synthesia, a leading AI video platform, seeks an Order Management Specialist to own end-to-end order lifecycle, verify product configuration, pricing, and contract terms, and ensure accurate revenue documentation. You'll work with Sales, Finance, Customer Success and Legal to streamline quote-to-cash.

The role emphasizes cross-functional collaboration, process optimization, SOX/compliance awareness, and enabling account executives through deal validation and entry guidance.

Qualifications

• Bachelor's degree in Business Administration, Finance, Operations, or a related field.
• Minimum two years of experience in Order management, Deal Desk, Accounts Receivable.
• Experience with Salesforce (or equivalent CPQ System), Ironclad, Netsuite.
• Strong understanding of SaaS business models, ARR/MRR, and revenue recognition basics.
• Exceptional attention to detail and ability to manage multiple priorities in a dynamic environment.
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Manage order lifecycle end-to-end, checking for accurate product configuration, pricing, discounts, contract terms and customer information in accordance with company policies.
• Review and analyze contracts, pricing agreements, and commercial terms to guarantee accurate order documentation and revenue recognition.
• Support account executives and customer success managers with quote validation, contract review, order entry guidance, and deal desk requests to ensure deals meet internal compliance standards.
• Identify opportunities to streamline order-related workflows, eliminate friction points, and drive continuous improvement initiatives including automation and process optimization.
• Collaborate cross-functionally with Sales, Finance, Operations, Fulfillment, and Product to eliminate barriers and accelerate order closure and delivery.
• Lead enablement sessions to new Account Executives, to strengthen skills and consistency.
• Perform internal audits and quality checks to ensure compliance with revenue controls and operational standards.
• Assist with ad hoc projects related to reporting, documentation refinement, and cross-functional operations.

Skills

Attention to detail

Communication skills

Cross-functional collaboration

Time management

Education

Bachelor's degree in Business Administration, Finance, Operations, or related field

Tools

Salesforce CPQ

Netsuite

Ironclad

Job description

Synthesia is the world’s leading AI video platform for business, used by over 90% of the Fortune 100. Founded in 2017, the company is headquartered in London, with offices and teams across Europe and the US.

As AI continues to shape the way we live and work, Synthesia develops products to enhance visual communication and enterprise skill development, helping people work better and stay at the center of successful organizations.

Following our recent Series E funding round, where we raised $200 million, our valuation stands at $4 billion. Our total funding exceeds $530 million from premier investors including Accel, NVentures (Nvidia's VC arm), Kleiner Perkins, GV, and Evantic Capital, alongside the founders and operators of Stripe, Datadog, Miro, and Webflow.

We are looking for a highly organized and detail-oriented Order Management Specialist to join our fast-growing SaaS company. This role plays a critical part in the quote-to-cash workflow, ensuring accurate and efficient order processing and subscription setup which impacts invoicing coordination, and customer account management. You'll work cross-functionally with sales, finance, customer success, and legal teams to ensure a seamless experience as it relates to our deal validation and closure process.

Responsibilities:

Job Description (Updated):

• Manage order lifecycle end-to-end, checking for accurate product configuration, pricing, discounts, contract terms and customer information in accordance with company policies.


• Review and analyze contracts, pricing agreements, and commercial terms to guarantee accurate order documentation and revenue recognition.


• Support account executives and customer success managers with quote validation, contract review, order entry guidance, and deal desk requests to ensure deals meet internal compliance standards.


• Identify opportunities to streamline order-related workflows, eliminate friction points, and drive continuous improvement initiatives including automation and process optimization.


• Collaborate cross-functionally with Sales, Finance, Operations, Fulfillment, and Product to eliminate barriers and accelerate order closure and delivery.


• Lead enablement sessions to new Account Executives, to strengthen skills and consistency.


• Perform internal audits and quality checks to ensure compliance with revenue controls and operational standards.


• Assist with ad hoc projects related to reporting, documentation refinement, and cross-functional operations.

Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Operations, or a related field.


• Minimum two years of experience in Order management, Deal Desk, Accounts Receivable


• Experience with Salesforce (or equivalent CPQ System), Ironclad, Netsuite


• Strong understanding of SaaS business models, ARR/MRR, and revenue recognition basics.


• Exceptional attention to detail and ability to manage multiple priorities in a dynamic environment.


• Excellent communication and cross-functional collaboration skills.

Preferred Skills

• Experience with quote-to-cash (QTC) process in a SaaS context.


• Exposure to SOX compliance and internal controls is a plus.


• Proficiency in Excel and familiarity with BI/reporting tools.


• CPQ Experience

At Synthesia we expect everyone to

• Put the Customer First


• Own it & Go Direct


• Be Fast & Experimental


• Make the Journey Fun

You can read more about this in our public Notion page.

Benefits

• A competitive salary + stock options in our fast-growing Series E startup


• Hybrid working environment


• 100% Medical, Dental & Vision


• 401k Plan


• Paid parental leave


• 25 days of annual leave + Public holidays + paid sick leave


• Fun culture with regular socials


• A generous referral scheme


• A brand new computer + monitor