Operatons Manager

at; Swindon; On-site; GBP 30,000 - 45,000; Full time

Job summary

A community support organization in Swindon is seeking an Executive Assistant to support the CEO in various administrative functions. Responsibilities include managing workloads, overseeing safety procedures, and supporting HR functions. Ideal candidates will have experience in the not-for-profit sector and strong people management skills. Benefits and growth opportunities are available.

Qualifications

• Experience as an Executive Assistant to Senior Managers.
• Current Police Check (National Police Certificate) required.
• Current Working With Children (WWC) Check needed.

Responsibilities

• Support the Chief Executive Officer to manage workloads and activities.
• Maintain a register/calendar of funding agencies.
• Oversee centre OSH policies and procedures.

Skills

People management experience

Experience in the not-for-profit sector

Financial reporting

HR functions support

Job description

Broome CIRCLE is a unique not-for-profit organization providing a range of innovative services to communities in the Shire of Broome. Our services include Financial Counselling, Community Development programs, and a Volunteer Resource Service.

MAIN DUTIES AND RESPONSIBILITIES

1. Provide support to the Chief Executive Officer (CEO) to manage workload and activities and ensure the smooth operation of the Centre.
2. Maintain register/calendar of funding agencies (Federal, State, philanthropic) detailing funding information, responsible officer, and reporting timelines.
3. Oversee and coordinate centre OSH policies, procedures, and registers.
4. Support the CEO in a range of Board administrative functions and actively facilitate continuous improvement.
5. Ensure all staff and contractors are appropriately trained to organisation safety standards and comply with Broome CIRCLE safety procedures; maintain register of work undertaken and sign in/out for contractors.
6. Identify areas where improvements in processes, services, and infrastructure can be made and communicate these to management.
7. Support the accountant by entering relevant financial information for timely reporting.
8. Provide support to the CEO in a range of HR functions.
9. Reports directly to the Chief Executive Officer.
10. Provide line management and supervision to Front Office Administration staff.
11. Support all staff with their programs across all Broome CIRCLE locations.

For more information, visit www.broomecircle.org.au.

Please apply with your Resume and a cover letter addressing the criteria.

The application process includes questions on:

• Your right to work in Australia
• Experience working in the not-for-profit sector
• Current Police Check (National Police Certificate)
• Current Australian driver's license
• Current Working With Children (WWC) Check
• Years of people management experience
• Experience as an Executive Assistant to Senior Managers

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