Operations Planner

ZipRecruiter; Grimsby; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading company, specializing in operational planning, seeks an Operational Planner for a 3-month project in Grimsby. The successful candidate will support project planning, manage performance dashboards, and oversee strategic governance. Applicants should have strong administrative backgrounds, experience in large organizations, and advanced IT skills.

Qualifications

• Proven experience in administrative support and maintaining office systems.
• Intermediate to advanced IT skills in MS Office applications.
• Experience in a large international organization.

Responsibilities

• Provide operational project planning support and governance.
• Manage annual Statement of Requirements and progress tracking.
• Produce and maintain performance dashboards for project reviews.

Skills

Communication

Problem-solving

SAP skills

IT proficiency

Education

Relevant educational background

Job description

Job Description

Operational Planner

Project Name: Farshore Operations

3 months

£170 / day / umbrella – 7.5 hrs./day Mon - Fri

Grimsby, Lincolnshire, DN31 3NB

SAP purchasing super user

Operational project planning support and governance.

Point of contact for global functions/PMs for projects requested to be executed in the ECR and deal with any queries.

Produce monthly performance dashboards ensuring all narrative is captured and accurate.

Ensure a fully auditable project documentation repository is available and maintained. E.g.. POW and Project Tracker versions, management, and control of current version. Liaise and share version updates and best practice with fellow colleagues in UKW, USA and Taiwan.

Responsible for the annual request for Statement of Requirements (SoRs) and management of the SoRs & ECR Project Tracker and the registration of the and reporting of progress. Chase outstanding start & end dates and WBS codes. Cascade the final received projects to relevant stakeholders for their review and approval. Receive new SoRs throughout the year.

DORECO Document Management. Including creation and maintenance of project folders throughout project lifecycle.

• Manage the Annual AIMP Review for the team.
• Weekly Review of GPC Schedule in region versus SoRs received. Report on deviations, additions, date changes etc.
• Organise and facilitate the Projects Quarterly Workshops to ensure continuous improvement and standardization.
• OESR P / CP Invites for projects into region – invites and review of certification/competencies.
• Registration of SOMS and review (if requested).
• Review and update the Projects Safety Pack for cascading to project teams as part of onboarding into region.
• UKE STATS Inspections – Receipt of DPRs and other documentation, recording of information received and upload of DPRs, Stat Checklists and Survey Defect Reports to DORECO. Recording of commercial stat inspection information that shows productive, standby, weather days and wasted cost.
• Management of relevant inboxes relating to the team and ensure sufficient and succinct information cascade. (Receipt of miscellaneous project requests/SoRs/DPRs/Exposure Hours Reporting Forms).
• Management of the contractor monthly exposure hours reporting for relevant sites.
• Strategic planning governance – Coordinate near shore/far shore initiatives input.
• PA support
• Produce site monthly operational performance dashboards/reports for monthly reviews.
• Maintain and update Asset Safety Packs.
• Departmental annual event planning (e.g. business planning, team building, safety events).
• Meeting governance – Near shore/Far shore drumbeat.
• Stakeholder management/point of contact for visitors for relevant sites.
• Site Synergi maintenance – ensure Synergis are updated, categorized and have action owner, chase overdue actions.
• SAP purchasing super user, PRs and support for PO (chasing).
• WBS governance and cost allocation – Assist in budget files, cross checking cost allocation/WBS.
• Own/Update Distribution Lists for relevant sites.
• Assist with new starter recruitment/onboarding for relevant sites.
• Ad hoc other duties as and when required.

Requirements:

Relevant educational background for the role.

Proven track record and experience of providing assistant and administrative support and maintaining office systems.

High level of communication skills and excellent problem-solving skills.

IT- Intermediate to advanced level of MS Word, PowerPoint, Excel and MS Outlook.

Ability to prioritise own workload and organize time and tasks efficiently and be proactive

IT – SAP skills desirable.

Experience of working in a large international organization.