Operations Outbound Coordinator- Beauty

Office Angels; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in London seeks an experienced Operations Outbound Coordinator. This role involves managing outbound shipments, collaborating with logistics partners, and ensuring timely deliveries. Candidates should have a logistics background, excellent organizational skills, and a passion for the beauty industry. The position requires presence in the office five days a week, offering a chance to thrive in a dynamic environment.

Qualifications

• Proven experience in a logistics role.
• Exceptional organizational skills and attention to detail.
• Strong communication abilities.
• Willingness to learn and a positive, team-oriented attitude.
• Previous experience in the beauty and skincare sector is a plus!

Responsibilities

• Coordinate outbound shipments and manage logistics.
• Collaborate with third-party logistics for efficient operations.
• Track shipments to ensure timely deliveries.
• Prepare documentation including packing lists and invoices.
• Support sales team with order status inquiries.

Skills

Logistics experience

Organizational skills

Communication skills

Proficiency in Excel

Team-oriented attitude

Tools

Microsoft Office

Job description

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Operations Outbound Coordinator- Beauty, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

5b614d3d21dc

Job Views:

17

Posted:

12.08.2025

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Job Description:

Are you passionate about logistics and all things beauty?

We are seeking an experienced and skilled Operations Outbound Coordinator to join our client based in the West End of London!

If you thrive in a fast-paced environment and have a keen eye for detail, this could be the perfect opportunity for you.

*Please note this role is 5 days in the office

Role Overview:
As the Operations Outbound Coordinator, you will play a crucial role in managing the EMEA outbound flow to their customers. Your primary goal will be to ensure efficient throughput in the warehouse and timely delivery to our valued customers.

Key Responsibilities:

• Coordinate Outbound Shipments: Schedule and manage all outbound shipments according to customer needs and company policies.
• Collaborate with 3PLs: Work closely with our third-party logistics partners to ensure orders are picked, packed, and shipped on time and in full.
• Communicate Effectively: Liaise with carriers and 3PLs to arrange timely deliveries and pickups, using proactive follow-up measures.
• Track Shipments: Monitor shipments to meet customer delivery requirements.
• Prepare Documentation: Generate essential documents, including packing lists, commercial invoices, and shipping instructions.
• Maintain Compliance: Update shipping manuals and ensure adherence to established requirements.
• Support Sales Team: Respond to inquiries from the sales team regarding order status and delivery feedback.
• Manage Logistics Inbox: Oversee the logistics inbox, ensuring timely responses and proper filing of emails.
• Conduct Administrative Tasks: Handle administrative tasks necessary for managing key accounts.
• Prepare Reports: Create reports for senior management as needed.
• Promote Continuous Improvement: Support initiatives aimed at enhancing outbound logistics and operational efficiency.
• Assist with Special Events: Help with send-outs and other company initiatives.
• Unloading Deliveries: Assist with unloading product deliveries to our office and boutique store as required.
• Proven experience in a logistics role.
• Exceptional organisational skills and attention to detail.
• Strong communication abilities.
• Proficiency in Excel and Microsoft Office.
• A willingness to learn and a positive, team-oriented attitude.
• Previous experience in the beauty and skincare sector is a plus!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.