Operations Executive (Marine)

KST Maritime; City Of London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading maritime company in London is seeking a qualified candidate to manage crew operations, ensure regulatory compliance, and support project management for tugboats. The ideal candidate holds a diploma in Maritime Studies and has 3-5 years of experience in the marine industry. Proficiency in Microsoft Office and a proactive attitude are essential for success in this role.

Qualifications

• Minimum 3-5 years of relevant experience in the marine industry.
• Knowledge of local port waters is advantageous.

Responsibilities

• Conduct crew briefings during signing procedures.
• Lead daily Toolbox Meetings for safety protocols.
• Collaborate with internal departments for operational needs.
• Ensure compliance with maritime regulations.
• Coordinate local agency clearance formalities.

Skills

Teamwork

Proactive attitude

Microsoft Office proficiency

Marine operational systems

Education

Diploma or Degree in Maritime Studies

Certificate of Competency (COC) Class 2 or 3

Job description

1. Crew Management

Conduct crew briefings during Signing On and Signing Off procedures to ensure compliance with company standards and regulatory requirements.

Support the planning, scheduling, and deployment of crew members across the fleet.

Coordinate and monitor crew training programs, including competency assessments and certification compliance.

Plan and manage local crew rosters, ensuring optimal coverage and adherence to work-rest regulations.

Oversee cadet training and development programs to support career progression and talent retention.

Assist in identifying crew requirements and support the recruitment and selection process for seafarers and cadets.

2. Tugboat Maintenance

Lead daily Toolbox Meetings to ensure safety protocols and maintenance objectives are clearly communicated to the crew.

Conduct routine and ad-hoc inspections of tugboats to verify seaworthiness and operational readiness.

Perform spot checks on bunker operations to ensure fuel quality and quantity compliance.

Oversee LNG and MGO bunkering activities, ensuring all safety and environmental compliance measures are met.

Monitor and coordinate the maintenance of deck equipment and ensure all trading certificates are valid and up to date.

Maintain critical onboard systems and supplies, including Life-Saving Appliances (LSA), Fire-Fighting Appliances (FFA), sanitation facilities, medical stores, consumables, and SOPEP equipment.

Track tugboat operational and consumables expenditures; prepare and submit purchase requisitions to the purchasing department as needed.

Develop and implement a weekly maintenance schedule for each tugboat, ensuring timely servicing and minimal operational disruption.

3. Administration

Collaborate with internal departments, including Technical and Safety teams, to support operational needs.

Attend onboard vessels to assist in the investigation of accidents, incidents, and near-miss cases.

Prepare and submit monthly operational reports and project-specific updates.

Manage non-conformities by coordinating corrective actions and ensuring timely closure.

Participate in surveys and Class inspections and follow up on the closure of outstanding findings.

Support the Operations Manager in executing additional projects and tasks as assigned.

4. Regulatory Compliance (Tugboat’s Flag and Port State Control)

Maintain up-to-date knowledge of maritime regulations, industry standards, and statutory requirements.

Ensure all tugboats comply with regulatory standards and obtain all required certifications in a timely manner.

Proactively identify potential compliance issues and implement corrective actions to ensure full regulatory adherence.

5. Project Operations Management & Client Support

Coordinate with local agencies for inward and outward clearance formalities, including applications for local work permits.

Prepare tugboats for overseas assignments or high-seas deployment, ensuring readiness and compliance with project requirements.

Monitor the daily progress of tugboat operations deployed outside Singapore waters and review client reports.

Assist with client project inquiries and participate in meetings with clients and the Maritime and Port Authority (MPA).

Prepare towing plans and passage plans in accordance with operational and safety standards.

Ensure timely submission of the Statement of Facts (SOF) by tugboats upon job completion.

Requirements

Minimum Diploma or Degree in Maritime Studies or a related field.

Preferably possess a Certificate of Competency (COC) Class 2 or 3.

Minimum of 3-5 years of relevant experience in the marine industry.

Knowledge of local port waters is an added advantage.

Proficient in Microsoft Office and/or Marine operational systems.

Strong team player with a proactive attitude and the ability to work independently with minimal supervision.