Operations Coordinator - Edinburgh

TN United Kingdom; City of Edinburgh; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Operations Coordinator to enhance the efficiency of their Edinburgh Office. This pivotal role involves providing comprehensive administrative support, coordinating daily operations, and facilitating effective communication within the team. The ideal candidate will possess strong organizational skills and a keen attention to detail, ensuring that all operations run smoothly. This position offers an exciting opportunity to contribute to a leading property consultancy's success while supporting the Office Head and teams in achieving their goals. If you thrive in a dynamic environment and are ready to make an impact, we encourage you to apply.

Qualifications

• 3+ years’ experience in a similar operations or administrative role.
• Proficient in Microsoft Office with excellent English skills.

Responsibilities

• Provide 1:1 administration support to the Office Head.
• Coordinate meetings and prepare presentations and documents.
• Organize travel arrangements and maintain team schedules.

Skills

Operations Coordination

Microsoft Office

Email Management

Travel Arrangements

Document Preparation

Excellent English Grammar

Job description

Social network you want to login/join with:

Operations Coordinator - Edinburgh, Edinburgh

Client: Knight Frank

Location: Edinburgh, United Kingdom

Job Category: Other

-

EU work permit required: Yes

Job Reference: 4577fb8b951e

Job Views: 6

Posted: 05.05.2025

Expiry Date: 19.06.2025

Job Description:

Knight Frank is looking to hire an Operations Coordinator to join our Edinburgh Office.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Role:

This role is for a highly motivated, results-driven Operations Coordinator responsible for providing effective support, coordinating daily operations, processes, and efficiencies for the Edinburgh Office, while also providing Executive support to the Office Head and teams.

Responsibilities:

• 1:1 Administration support to Edinburgh Office Head: managing schedules, diary and email management; organizing meetings, viewings, and conference calls, including preparing necessary papers.
• Board Meetings and Strategy Away Days: coordinating meetings and preparing Board packs.
• Presentations: managing internal and external presentations with creative and business development teams, drafting content, coordinating with printers and post room.
• Document preparation: typing letters, memos, minutes, reports, mailshots, formatting, printing, and binding client reports.
• Travel arrangements: organizing UK and international travel, preparing itineraries and travel packs.
• Attending team meetings, taking minutes, and following up on actions.
• Training: ensuring team training is up to date and promoting development opportunities.
• Correspondence: preparing letters, memos, design documents, newsletters.
• Email management: handling organizational emails, correspondence, and information requests.
• Scheduling: maintaining team schedules, organizing meetings, booking rooms and calls, preparing papers.
• Board/Management meetings: minuting and disseminating actions.

Key Experience Required:

• 3+ years’ experience in a similar operations or administrative role
• Proficient in Microsoft Office
• Excellent English grammar and spelling

#LI-SO1

Please note: this is a direct search led by Knight Frank. Applications from recruitment agencies will not be accepted, nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.