Operations Coordinator - Edinburgh

Knight Frank; City of Edinburgh; On-site; GBP 30,000 - 45,000; Full time

Job summary

Une entreprise de conseil immobilier de premier plan cherche à recruter un Operations Coordinator pour son bureau d'Édimbourg. Le candidat idéal doit être très motivé, capable de gérer l'ensemble des opérations quotidiennes, de soutenir la direction et d'optimiser les processus de bureau. Ce poste requiert plus de 3 années d'expérience dans un rôle similaire et une maîtrise des outils bureautiques.

Qualifications

• 3+ années d'expérience dans un rôle opérationnel ou administratif similaire.
• Capacité à utiliser Microsoft Office avec aisance.
• Excellente maîtrise de la grammaire et de l'orthographe anglaises.

Responsibilities

• Fournir un soutien administratif à la direction de l'office.
• Coordonner les réunions et préparer les documents nécessaires.
• Gérer les déplacements professionnels et maintenir les agendas.

Skills

Microsoft Office

English grammar

Job description

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Operations Coordinator - Edinburgh, Edinburgh

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Client:

Knight Frank

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4577fb8b951e

Job Views:

15

Posted:

15.06.2025

Expiry Date:

30.07.2025

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Job Description:

Contract Type Permanent Employment Type Full-Time Working Requirements On Site Hours 9:00am to 5:30pm Salary Competitive Division Commercial Location Edinburgh Commercial

Knight Frank is looking to hire an Operations Coordinator to join our Edinburgh Office.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Role:

This role is for a highly motivated, results driven Operations Coordinator responsible for providing an effective and efficient support service, coordinating the daily operations, process and efficiencies for the Edinburgh Office whilst also providing Executive support to the Office Head and the various teams.

Responsibilities:

1:1 Administration support to Edinburgh Office Head: maintaining their schedule through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.

Board Meetings and team Strategy Away Days: coordination of all relevant meetings including preparation of Board packs.

Presentations: coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.

Document preparation: audio/copy typing letters, memos, minutes, schedules, mailshots, and extensive reports. Accurate formatting, printing, and binding of client reports.

Corporate travel arrangements: UK and overseas, plus preparing detailed itineraries and travel packs where necessary.

attend team WIP meetings, minute taking and ensuring actions are followed up.

Training: helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.

Composing/preparing correspondence: audio/copy typing, letters, memos, design documents, newsletters.

Answer organisational mail: email, correspondence, and requests for information.

Maintain teams schedule: extensive and proactive diary coordination, organisation of internal / external meetings booking meeting rooms and conference calls, including preparing any required papers beforehand.

Board/management meetings: minute and disseminate actions.

Key Experience Required:

3+ years’ experience in a similar operations or administrative role

Proficient using Microsoft Office

Excellent standard of English grammar and spelling

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Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.